Carriers
Manage carrier profiles, OCR schemas, and sample documents.
Search by carrier name…
CARRIERSENDER EMAILLOAD # FIELDSCHEMASAMPLES
‹
Add New Carrier
Set up a new carrier in 3 steps — upload their SOP, add a sample document, then test the extraction.
1Setup
2Sample Document
3Test & Confirm
Carrier Name *
e.g. Polar Freight Express
Their Billing Email(s)
e.g. billing@pfex.example
+Add another email
SOP Document (optional but recommended)
Upload the carrier's SOP
PDF or image — the AI will read it and set up the profile automatically
Set Up Profile Manually
Profile Draft — Fill in the details below.
Name on Invoices
Vantage Logistics
Where is the Load Number?
BOL Number
Charge Mappings (how charges on the bill map to PPU codes)
Freight→
Freight
✕
Fuel Surcharge→
FSC
✕
+ Add charge mapping
Special Rules / Notes
Any special handling rules, e.g. 'Skip invoices starting with C00'
Instructions for the AI
Tell the AI what to look for on this carrier's invoices…
Looks good — continue →
Re-generate
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Save Changes
Vantage Logistics
Edit carrier profile
Profile
Name on Invoices
Vantage Logistics
Billing Email(s)
%@democarrier.example
+Add another email
Use
% as wildcard — e.g. %@pfex.example matches any @pfex.example addressWhere is the Load Number?
BOL Number
Freight Bill # Field
Invoice Number
Special Rules / Notes
Any special handling rules…
Instructions for the AI
Tell the AI what to look for on this carrier's invoices…
EDI carrierWhen on, incoming bills from this carrier land in the Flagged queue with a disclaimer. Reviewers can still choose to process them manually.
Charge Mappings
Map how charges appear on the carrier's invoices to the PPU codes used internally.
Freight→
Freight
✕
Fuel Surcharge→
FSC
✕
+ Add charge mapping
Sample Documents (0)
+ Add SampleUpload real freight bills and fill in the correct values — this teaches the AI what to extract.
No samples yet — add one to improve extraction accuracy.
Fields Being Extracted
These are the fields the AI will look for on every invoice from this carrier. The standard fields are always extracted. Custom fields are added when you annotate a sample.
STANDARD FIELDS
invoice numberbol numberload number
po numberref numbercarrier name
total amount dueinvoice datepod received date
signature presentfreight chargefuel surcharge
lumper chargedetention charge
No custom fields yet — annotate a sample to add them.
Test Extraction
Upload a freight bill and see what the AI extracts with the current profile and samples. If something's off, describe the issue and the profile will be updated automatically.
Upload a freight bill to test
Any invoice from this carrier
One concept, eight field names
8distinct load-number fields across 13 carriers
bol_number ×6
shipment_id · booking_number · ref_number
order_reference_number · customer_reference_number
load_number · po_number ×1 each
shipment_id · booking_number · ref_number
order_reference_number · customer_reference_number
load_number · po_number ×1 each
Which is why the profile is per-carrier