- Published On:
- App Builder, Facilities Management
Managing facilities in 2025 requires more than just tracking maintenance tasks. It involves integrating technology to streamline operations, ensure safety, and optimize resources.
Facilities Management Software (FMS) has become essential for organizations aiming to maintain efficient and compliant operations. These tools help in automating maintenance schedules, managing assets, and providing real-time insights into facility operations.
In this blog, we’ll explore the top 10 Facilities Management Software solutions in 2025. Each offers unique features tailored to different organizational needs.
Features To Consider In Facilities Management Software
When choosing the right software, it’s important to match the features with your organization’s needs. The goal is to reduce downtime, increase efficiency, and improve the overall condition and performance of your facility. Here are key features to look out for:
- Work Order Management: Easily create, assign, and track maintenance tasks. Helps teams stay organized and complete jobs faster.
- Preventive Maintenance Scheduling: Set recurring tasks for regular upkeep to avoid breakdowns and extend asset life.
- Asset Management: Keep detailed records of all assets, including service history and performance data.
- Mobile Access: Staff should be able to access the platform from smartphones or tablets for real-time updates and fieldwork.
- IoT and Sensor Integration: Get automatic updates on equipment conditions to catch issues before they become problems.
- Reporting and Analytics: Generate performance reports to track efficiency, identify trends, and support data-driven decisions.
- Compliance Management: Stay on top of health, safety, and environmental regulations with built-in compliance tools.
- Custom Dashboards: View what matters most to your team, from work order progress to energy usage, all in one place.
- User Roles and Permissions: Control who can see and do what within the system to keep operations secure.
- Integration Capabilities: Connect with other business systems like HR, finance, or ERP platforms to streamline operations.
A good facilities management tool should simplify your workflow, not complicate it. Choose one that scales with your organization and adapts to changing needs.
Knowella is a modern facilities management platform built with a focus on safety, productivity, and real-time visibility. It goes beyond traditional CMMS by using AI, automation, and connected camera systems to help teams manage facility operations smarter and faster. Knowella brings all safety, compliance, and operational data into one place, making it easier to run safe and efficient buildings and workplaces.
What sets Knowella apart is its ability to digitize day-to-day tasks, automate safety checks, and capture real-time data using smart cameras. This allows facility managers to get ahead of issues, avoid downtime, and make data-backed decisions. Its powerful workflow builder lets you customize apps for inspections, inventory, incident tracking, and more—no coding needed. Knowella also supports multi-site operations, which is ideal for organizations managing multiple facilities.
The platform’s clean interface is designed for both office and field teams. You can assign tasks, track progress, and monitor risk or asset health from anywhere—on desktop or mobile. Built-in templates for inspections and safety audits make it fast to roll out standardized procedures. From incident reporting to asset performance tracking, Knowella is built to support all aspects of a facility’s operations.
Key Features:
- AI-powered workflows and automation tools
- Real-time alerts from connected cameras
- Smart inspections and task checklists
- OSHA compliance and safety reporting tools
- Supply chain and asset tracking
- App builder for custom forms and workflows
- Multi-site management and performance analytics
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit Knowella
2. SafetyCulture
SafetyCulture is a mobile-first tool built to simplify facility inspections and maintenance routines. It offers checklist-based task tracking, recurring scheduling, and real-time collaboration across teams. Its goal is to make safety and upkeep easier to manage across all types of buildings and equipment.
Though lighter in features compared to full CMMS platforms, it’s easy to use and helpful for teams just starting out in digital maintenance tracking.
Features:
- Digital inspection templates
- Task scheduling with alerts
- Assign and track maintenance jobs
- Integrate with IoT sensors
- Exportable reports and basic analytics
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit Safetyculture
3. eMaint
eMaint is a comprehensive computerized maintenance management system (CMMS) that helps organizations optimize maintenance operations. It offers work order management, asset tracking, inventory control, and reporting features to improve efficiency and reduce costs.
Features:
- Real-time collaboration.
- Work order management.
- Regulatory compliance management.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit Emaint
4. Fiix
Fiix provides a cloud-based solution for maintenance management, focusing on improving asset performance and efficiency. The platform has strong analytics and reporting features, making it a great option for organizations that want to manage their facilities based on data. Fiix also works well with other systems, which improves its functionality and makes it more user-friendly.
Features:
- Preventive maintenance scheduler.
- Resource-based scheduling.
- Downtime tracking.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit Fiix
5. Eptura Asset (formerly Hippo CMMS)
Eptura Asset is a maintenance management software that makes it easier for organizations to handle maintenance tasks, scheduling, and assets. Its goal is to make maintenance operations smoother and more efficient, helping to cut costs and boost facility performance.
Features:
- Inspection scheduler.
- Asset performance monitoring.
- Asset downtime reporting.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: visit Eptura Asset
6.Tango Maintenance
Tango Maintenance specializes in resource management and asset performance for diverse location portfolios. It offers complete solutions for organizations aiming to keep their assets in top condition and reduce maintenance expenses. With its in-depth asset analytics and performance management tools, Tango is a great asset for businesses focused on increased efficiency across multiple facilities.
Features:
- Scheduled maintenance.
- Asset management.
- Decision support tools.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit Tango
7. MRI @Work
MRI @Work is a comprehensive facility management software focusing on solutions for the entire real estate lifecycle. It helps businesses improve their facilities’ performance and efficiency with the help of features such as maintenance management, space optimization, and energy management.
Features:
- Space allocation and optimization.
- Energy usage tracking.
- Maintenance scheduling.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit MRI Software
8. ServiceChannel
ServiceChannel offers managers a comprehensive solution for managing their company’s facilities. This unified platform streamlines the process of managing repairs, maintenance, and management data.
Features:
- Data analytics and insights.
- Asset management.
- Regulatory compliance and risk management.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit Safetyculture
9. Asset Essentials
Brightly’s Asset Essentials helps operations professionals maintain and manage facilities more efficiently, cut maintenance costs, boost productivity, and make smarter decisions. The platform also integrates well with other tools you already use, making it easier to keep track of your assets unified.
Features:
- Internet of Things (IoT) monitoring.
- Predictive and preventive maintenance.
- Work and asset management.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit Brightly
10. eFACiLiTY
eFACiLiTY provides an all-in-one facility and workforce management solution, helping businesses efficiently oversee assets and maintenance tasks across various locations. Its user-friendly dashboard makes monitoring daily operations in different buildings easy and offers detailed reports for insights into how things are running.
Features:
- Smart facility management.
- Predictive maintenance using AI.
- Asset information.
Free Version: None
Pricing: Custom pricing
Platforms supported: Web, Android, and iOS
Explore this solution: Visit eFacility
Conclusion
Facilities management software is a critical tool for organizations that want to stay competitive, efficient, and compliant in 2025. With the right solution, you can automate maintenance schedules, improve asset performance, and create a safer, smarter workplace.
Among these, Knowella stands out due to its AI-powered capabilities, camera integration, and strong focus on both productivity and safety. It goes beyond traditional facilities management by offering a full ecosystem to enhance performance across multiple departments. Whether you need smarter inspections, better compliance tracking, or real-time alerts, Knowella delivers powerful tools to help you manage your facility with confidence.
Book a demo and get in touch today to see how Knowella can transform your operations.
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