Audit-ready every day, not once a year.
KnowComply runs your internal audit programme, keeps the legal and standards register current, collects and checks supplier paperwork, and maps evidence to the clauses your certifications need. It prepares the work. Your team approves it.
KnowComply
Internal audit cycle
working…Built for quality, compliance and supplier teams that answer to auditors and customers.
Where the day goes today
Compliance is a yearly scramble. Findings from the last audit sit in a PDF, the legal register was last updated by someone who left, and certification renewal starts with a search. Supplier paperwork arrives by email, so a certificate expires and nobody notices until the annual review. When an auditor or a customer asks for the compliance package, someone spends days assembling it by hand.
From audit calendar to clause-by-clause evidence
Plan the cycle
KnowComply builds the internal audit calendar from your standards and sites, and proposes auditors and dates for you to confirm.
Run the audit
Auditors work from a checklist built from the clauses, and capture findings with photos and notes as they go.
Turn findings into actions
Each finding becomes a tracked action with an owner, a due date and the evidence needed to close it. You approve before anyone is assigned.
Keep the register
The legal and standards register has an owner and a review date for every entry. When something changes, the right person is told.
Collect supplier documents
Suppliers fill forms online. The agent reads each document, checks fields and dates, chases what is missing and routes it for approval.
Assemble the package
When an audit or a customer request comes in, the evidence is already mapped to the clause. The package is assembled for your review.
Everything a management system needs to stay current
Audit programme
Internal audits planned, assigned and tracked across every site.
Finding to action
Every finding becomes an action with an owner, a due date and proof of closure.
Legal and standards register
Owners and review dates on every entry, and a flag when something changes.
Certification readiness
Evidence mapped to clauses for ISO 45001, 9001 and 14001, with gaps shown months out.
Supplier onboarding forms
Tax forms, insurance certificates and questionnaires collected online and checked on arrival.
Expiry tracking and renewals
Every certificate and attestation has a date. Renewal requests go out before anything lapses.
Policies and document control
Policies, objectives and controlled documents with owners, versions and review dates.
Management review inputs
Audit results, open actions and register changes gathered for management review.
Audit package on request
The compliance package for an auditor or customer, assembled from evidence already on file.
Compliance that follows the contract
KnowComply can track certifications, documents and training against the clauses in a government or customer contract, request renewals and build the compliance package when it is asked for. It also handles customer and carrier onboarding forms, so setup happens without retyping.
Built for the teams that answer to auditors
Quality and FSQA managers
Running audits, closing findings and approving suppliers.
Compliance and contracts managers
Tracking certifications and assembling compliance packages.
Procurement and supplier quality
Onboarding suppliers and keeping their paperwork current.
EHS directors across sites
Planning audits and certifications for many sites with a small team.
Your rules, your approvals
KnowComply prepares plans, actions and requests. Nothing is assigned, sent to a supplier or marked closed without a person approving it.
- Plans are proposals. You confirm auditors, dates and scope before an audit is scheduled.
- Actions need an owner you agree. Findings become tasks only after you approve them.
- Closure needs evidence. An action is not done until the proof is attached and signed off.
- Supplier requests are drafted for you. Nothing goes to a supplier until you say so.
Connects to what you already run
Document management
Controlled documents and evidence stay where you keep them; KnowComply links to them and tracks owners and review dates
Supplier requests, renewal reminders and action follow-ups go out by email once approved
Calendar
Audit dates, review dates and expiries land in your team's calendars
BI dashboards
Audit results, open actions and expiry status available to your reporting tools
Questions about KnowComply
Which standards does it cover?
KnowComply maps evidence to the clauses of ISO 45001, 9001 and 14001, and supports readiness for schemes such as SQF, BRCGS, IATF and AS9100. Which ones apply is set up per workspace.
Does the agent close findings on its own?
No. It drafts the action, proposes an owner and chases the evidence. A person approves the action and signs off the closure.
How does it work with KnowQuality and KnowSafe?
KnowQuality runs the day-to-day quality checks and KnowSafe the safety programme. KnowComply sits above both: it audits the system, keeps the register and maps their records to the clauses when certification comes round.
Do suppliers need an account?
No. Suppliers fill forms through a link. The agent reads what they send, checks it and routes it to your team for approval.
What happens when a supplier certificate is about to expire?
KnowComply tracks the date and drafts a renewal request ahead of time. Your team approves it before it is sent, and the new document is checked when it arrives.
Can auditors use it on a phone?
Yes. Audit checklists and findings can be captured on a phone or tablet, with photos, while walking the site.
How long does it take to roll out?
Most teams start with one audit cycle or one supplier form and add from there. Standards, forms and owners are configured in your workspace, not built by developers.
Where does our data live?
In your Knowella workspace. Evidence can stay in your document system; KnowComply links to it and records who approved what, and when.
Guides, reading and discussion
See your next audit run itself.
Bring one standard and one site. We will show you the audit plan, the findings workflow and the clause-by-clause evidence map.