Summary
In short
- A sanitation corrective record is a record used in KnowQuality that records what was done when a cleaning or swab check failed. It is built against SQF 11.2 and forms part of the Sanitation and Hygiene programme.
- Raised at the point of failure. Completed by sanitation with quality.
- The template holds 47 fields across 5 sections.
- SQF is safe Quality Food. A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
- It connects to the rest of the library: links Swab, ATP; feeds CAPA.
What it is
What it is
What is a sanitation corrective record?
A sanitation corrective record is a record used in KnowQuality that records what was done when a cleaning or swab check failed. It is built against SQF 11.2 and forms part of the Sanitation and Hygiene programme.
When is a sanitation corrective record completed?
A sanitation corrective record is completed at the moment the event happens, rather than reconstructed afterwards. Raised at the point of failure.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form SCR2-2026-000
- You are running the Sanitation and Hygiene programme and this is one of its steps
- A linked record needs this one to exist: links swab, atp; feeds capa
Not for
- Master Sanitation Schedule, which sets out what gets cleaned, how, how often and by whom, across the whole site.
- Pre-Operational Sanitation Inspection, which checks equipment and the surrounding area are clean and ready before production starts.
- Clean In Place Verification, which confirms an automated clean in place cycle ran correctly, covering time, temperature, concentration and flow.
- Anything outside KnowQuality, which belongs in the workspace that owns that process
Standards
What it is built against
SQFSafe Quality Food
A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
FAQ
Frequently asked questions
What is the sanitation corrective record template based on?+
It is built against SQF 11.2. SQF is safe Quality Food. A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
What sections does the sanitation corrective record contain?+
There are 5 sections: header, what failed, immediate correction, product effect, root cause. Together they hold 47 fields, 33 of which are required.
How often is a sanitation corrective record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form SCR2-2026-000, so it can be traced and referenced from other records.
Which programme does the sanitation corrective record belong to?+
It is part of Sanitation and Hygiene. Cleaning proven rather than assumed, with positives investigated to a harbourage site.
Can the sanitation corrective record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the sanitation corrective record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowQuality — quality and food safety. HACCP, nonconformance, traceability, laboratory and customer complaints.
Sources
Sources
- SQF — Safe Quality Food