Summary
In short
- A batch traceability record is a record used in KnowQuality that links raw materials to finished product batches and on to customers. It is built against FSMA, ISO 22005 and forms part of the Traceability and Recall programme.
- Built through production and completed at despatch. Maintained by production and quality.
- The template holds 45 fields across 5 sections, with inputs, outputs repeating for each entry.
- Scoring is completeness percent, where high is good.
- ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
- It connects to the rest of the library: links Batch, Vendor, Customer.
What it is
What it is
What is a batch traceability record?
A batch traceability record is a record used in KnowQuality that links raw materials to finished product batches and on to customers. It is built against FSMA, ISO 22005 and forms part of the Traceability and Recall programme.
When is a batch traceability record completed?
A batch traceability record is completed at the moment the event happens, rather than reconstructed afterwards. Built through production and completed at despatch.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form TRACE-2026-000
- You are running the Traceability and Recall programme and this is one of its steps
- A linked record needs this one to exist: links batch, vendor, customer
Not for
- Lot Coding Verification, which confirms the lot or date code printed on product is correct and readable.
- Despatch Record, which records what product left, when, on which vehicle and to which customer.
- Trace Exercise Record, which records a practice trace on a selected batch, forward and backward, outside of a mock recall.
- Anything outside KnowQuality, which belongs in the workspace that owns that process
Standards
What it is built against
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FSMAFood Safety Modernization Act
Preventive controls, supplier verification, sanitary transport and intentional adulteration rules.
FAQ
Frequently asked questions
What is the batch traceability record template based on?+
It is built against FSMA, ISO 22005. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard. FSMA is food Safety Modernization Act. Preventive controls, supplier verification, sanitary transport and intentional adulteration rules.
What sections does the batch traceability record contain?+
There are 5 sections: header, inputs, rework and carryover, outputs, mass balance. Together they hold 45 fields, 31 of which are required.
How often is a batch traceability record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form TRACE-2026-000, so it can be traced and referenced from other records.
Which programme does the batch traceability record belong to?+
It is part of Traceability and Recall. A mock recall completed inside the target, with the gaps found before a real one.
How is a batch traceability record scored?+
Scoring is completeness percent. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the batch traceability record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the batch traceability record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowQuality — quality and food safety. HACCP, nonconformance, traceability, laboratory and customer complaints.
Sources
Sources
- ISO — International Organization for Standardization
- FSMA — Food Safety Modernization Act