Summary
In short
- A trace exercise record is a record used in KnowQuality that records a practice trace on a selected batch, forward and backward, outside of a mock recall. It is built against SQF 2.6 and forms part of the Traceability and Recall programme.
- Run quarterly. Carried out by quality.
- The template holds 45 fields across 5 sections, with gaps found repeating for each entry.
- Scoring is trace time, percent accounted, where high is good.
- SQF is safe Quality Food. A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
- It connects to the rest of the library: links Traceability.
What it is
What it is
What is a trace exercise record?
A trace exercise record is a record used in KnowQuality that records a practice trace on a selected batch, forward and backward, outside of a mock recall. It is built against SQF 2.6 and forms part of the Traceability and Recall programme.
When is a trace exercise record completed?
A trace exercise record is completed at the moment the event happens, rather than reconstructed afterwards. Run quarterly.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form TEX-2026-000
- You are running the Traceability and Recall programme and this is one of its steps
- A linked record needs this one to exist: links traceability
Not for
- Batch Traceability Record, which links raw materials to finished product batches and on to customers.
- Lot Coding Verification, which confirms the lot or date code printed on product is correct and readable.
- Despatch Record, which records what product left, when, on which vehicle and to which customer.
- Anything outside KnowQuality, which belongs in the workspace that owns that process
Standards
What it is built against
SQFSafe Quality Food
A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
FAQ
Frequently asked questions
What is the trace exercise record template based on?+
It is built against SQF 2.6. SQF is safe Quality Food. A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
What sections does the trace exercise record contain?+
There are 5 sections: header, trace performance, coverage, gaps found, result. Together they hold 45 fields, 40 of which are required.
How often is a trace exercise record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form TEX-2026-000, so it can be traced and referenced from other records.
Which programme does the trace exercise record belong to?+
It is part of Traceability and Recall. A mock recall completed inside the target, with the gaps found before a real one.
How is a trace exercise record scored?+
Scoring is trace time, percent accounted. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the trace exercise record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the trace exercise record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowQuality — quality and food safety. HACCP, nonconformance, traceability, laboratory and customer complaints.
Sources
Sources
- SQF — Safe Quality Food