Summary
In short
- An evacuation drill record is a record used in KnowSafe that records a practice evacuation, including clearance time, headcount and anything that went wrong. It is built against OSHA 1910.38(e) and forms part of the Emergency Preparedness programme.
- Run at least yearly, and more often on higher risk sites. Run by the emergency coordinator.
- The template holds 49 fields across 6 sections, with problems found repeating for each entry.
- Scoring is clearance time, muster accuracy, where high is good.
- OSHA 1910.38 is emergency action plans. What an emergency action plan must contain and who must be trained on it.
- It connects to the rest of the library: links ERP; feeds CAPA.
What it is
What it is
What is an evacuation drill record?
An evacuation drill record is a record used in KnowSafe that records a practice evacuation, including clearance time, headcount and anything that went wrong. It is built against OSHA 1910.38(e) and forms part of the Emergency Preparedness programme.
When is an evacuation drill record completed?
An evacuation drill record is completed at the moment the event happens, rather than reconstructed afterwards. Run at least yearly, and more often on higher risk sites.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form DRILL-2026-000
- You are running the Emergency Preparedness programme and this is one of its steps
- A linked record needs this one to exist: links erp; feeds capa
Not for
- Emergency Response Plan, which sets out what happens in a fire, medical emergency, spill, power failure or evacuation, including who does what.
- Fire Drill Record, which records a fire specific drill, including alarm activation, route use and warden performance.
- Emergency Equipment Inspection, which checks alarms, extinguishers, spill kits, defibrillators and emergency stops are present and working.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
OSHA 1910.38Emergency action plans
What an emergency action plan must contain and who must be trained on it.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
FAQ
Frequently asked questions
What is the evacuation drill record template based on?+
It is built against OSHA 1910.38(e). OSHA 1910.38 is emergency action plans. What an emergency action plan must contain and who must be trained on it. OSHA is occupational Safety and Health Administration. The United States workplace safety regulator. Its standards are law where they apply.
What sections does the evacuation drill record contain?+
There are 6 sections: header, timing, headcount, performance, problems found, result. Together they hold 49 fields, 38 of which are required.
How often is an evacuation drill record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form DRILL-2026-000, so it can be traced and referenced from other records.
Which programme does the evacuation drill record belong to?+
It is part of Emergency Preparedness. Tested arrangements for evacuation, fire, spill, medical and ammonia release, with contractors counted.
How is an evacuation drill record scored?+
Scoring is clearance time, muster accuracy. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the evacuation drill record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the evacuation drill record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- OSHA 1910.38 — Emergency action plans
- OSHA — Occupational Safety and Health Administration