Summary
In short
- A fitness for duty assessment is an assessment used in KnowHealth that assesses whether a worker is currently able to perform their role safely. It is built against ADA, human rights legislation and forms part of the Wellbeing and Mental Health programme.
- Run when there is a specific and reasonable concern. Carried out by an occupational health provider.
- The template holds 42 fields across 4 sections.
- Scoring is fit, fit with limits, unfit.
- human rights legislation is human rights legislation. Duty to accommodate and prohibition of discrimination in employment.
- It connects to the rest of the library: links Worker, Job.
What it is
What it is
What is a fitness for duty assessment?
A fitness for duty assessment is an assessment used in KnowHealth that assesses whether a worker is currently able to perform their role safely. It is built against ADA, human rights legislation and forms part of the Wellbeing and Mental Health programme.
When is a fitness for duty assessment completed?
A fitness for duty assessment is completed when the task, area or population being assessed is new or has materially changed. Run when there is a specific and reasonable concern.
When to use it
When to use it, and when not to
This assessment is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this assessment covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form FFD-2026-000
- You are running the Wellbeing and Mental Health programme and this is one of its steps
- A linked record needs this one to exist: links worker, job
Not for
- Impairment Concern Record, which records a documented concern that a worker may be impaired and unable to work safely.
- Safety Sensitive Role Register, which lists which roles are safety sensitive and therefore subject to additional requirements.
- Anything outside KnowHealth, which belongs in the workspace that owns that process
Standards
What it is built against
human rights legislationHuman rights legislation
Duty to accommodate and prohibition of discrimination in employment.
ADAAccessibility and accommodation law
Duty to accommodate disability in employment, including workplace adjustments.
FAQ
Frequently asked questions
What is the fitness for duty assessment template based on?+
It is built against ADA, human rights legislation. human rights legislation is human rights legislation. Duty to accommodate and prohibition of discrimination in employment. ADA is accessibility and accommodation law. Duty to accommodate disability in employment, including workplace adjustments.
What sections does the fitness for duty assessment contain?+
There are 4 sections: header, job demands, assessment, outcome. Together they hold 42 fields, 28 of which are required.
How often is a fitness for duty assessment raised?+
A new record is raised when the task, area or population being assessed is new or has materially changed. Each one is given an ID in the form FFD-2026-000, so it can be traced and referenced from other records.
Which programme does the fitness for duty assessment belong to?+
It is part of Wellbeing and Mental Health. Psychosocial risk assessed the way physical risk is, with workload treated as a control.
How is a fitness for duty assessment scored?+
Scoring is fit, fit with limits, unfit. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the fitness for duty assessment template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the fitness for duty assessment library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowHealth — employee wellbeing. Exposure monitoring, health surveillance, case management and return to work.
Meet KnowHealth→Sources
Sources
- human rights legislation — Human rights legislation
- ADA — Accessibility and accommodation law