Summary
In short
- A safety sensitive role register is a register used in KnowHealth that lists which roles are safety sensitive and therefore subject to additional requirements. It is built against Human rights legislation and forms part of the Wellbeing and Mental Health programme.
- Built once and reviewed yearly. Maintained by HR with safety.
- The template holds 38 fields across 4 sections, with roles repeating for each entry.
- human rights legislation is human rights legislation. Duty to accommodate and prohibition of discrimination in employment.
- It connects to the rest of the library: links Job.
What it is
What it is
What is a safety sensitive role register?
A safety sensitive role register is a register used in KnowHealth that lists which roles are safety sensitive and therefore subject to additional requirements. It is built against Human rights legislation and forms part of the Wellbeing and Mental Health programme.
When is a safety sensitive role register completed?
A safety sensitive role register is completed once at set up, then whenever an entry is added, changed or retired. Built once and reviewed yearly.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form SSR-2026-000
- You are running the Wellbeing and Mental Health programme and this is one of its steps
- A linked record needs this one to exist: links job
Not for
- Fitness for Duty Assessment, which assesses whether a worker is currently able to perform their role safely.
- Impairment Concern Record, which records a documented concern that a worker may be impaired and unable to work safely.
- Anything outside KnowHealth, which belongs in the workspace that owns that process
Standards
What it is built against
human rights legislationHuman rights legislation
Duty to accommodate and prohibition of discrimination in employment.
FAQ
Frequently asked questions
What is the safety sensitive role register template based on?+
It is built against Human rights legislation. human rights legislation is human rights legislation. Duty to accommodate and prohibition of discrimination in employment.
What sections does the safety sensitive role register contain?+
There are 4 sections: header, criteria, roles, register health. Together they hold 38 fields, 33 of which are required.
How often is a safety sensitive role register raised?+
A new record is raised once at set up, then whenever an entry is added, changed or retired. Each one is given an ID in the form SSR-2026-000, so it can be traced and referenced from other records.
Which programme does the safety sensitive role register belong to?+
It is part of Wellbeing and Mental Health. Psychosocial risk assessed the way physical risk is, with workload treated as a control.
Can the safety sensitive role register template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the safety sensitive role register library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowHealth — employee wellbeing. Exposure monitoring, health surveillance, case management and return to work.
Meet KnowHealth→Sources
Sources
- human rights legislation — Human rights legislation