Answer every quote and RFP faster, without missing any.
KnowRFP uses AI agents to take in requests in any format, price every lane against your carrier contracts, get rates for lanes you don't cover, apply your margins and build a proposal your prospect wants to open. Your team approves every step.
KnowRFP
Quotes & RFPs
working…About 4 weeks to under 1 day on a complex RFP for a non-asset 3PL customer.
Where the day goes today
Requests arrive everywhere: email bodies, Excel and CSV files, TMS exports. Before anyone can price, someone has to find them, clean them up and chase missing data. Rates sit in contracts in different formats, some lanes have no carrier at all, and every rep adds margin differently. When it's busy, RFPs get missed, mis-quoted or answered too late.
From request to proposal, in six steps
Take it in
Forward requests to your KnowRFP inbox or upload files. AI reads the email and every attachment.
Standardize
AI turns every file into one standardized template and drafts a note to the shipper if data is missing.
Price
Every lane is priced against your carrier contracts through your TMS API, plus rate sheets and market data.
Fill the gaps
Invite carriers to bid on lanes you don't cover, with a simple link.
Add margin
Apply your margin strategy, or just type "add 15% to every lane".
Deliver
Share a branded proposal link, collect feedback and run the next round in minutes.
Everything an RFP needs, in one place
One inbox for every request
Nothing gets lost in someone's email.
Any format in
Email text, Excel, CSV, PDF, TMS exports.
Plain-English assumptions
"Assume 1,500 lb per pallet" and the agent fills the gaps.
TMS API connection
Rates against the contracts you already have; no re-keying.
Carrier invitations
Carriers bid lane by lane or drop in their own file.
Clear rate sources
See which rate came from a contract and which from a carrier reply.
Margin strategies
Minimums, distance, reefer, region and customer rules, compared before you send.
Branded proposals
Brackets, fuel tables, rules and a map of their network, in your format or theirs.
Feedback rounds
Line-by-line or "come down 2%", turned into the next proposal.
Leadership view
A one-page summary per project and AI status across every open bid.
Built for review
AI shows its reasoning at every step, and your team approves each one.
Whatever the shipper asks, KnowRFP answers it
"Price our last 6 or 12 months of shipments"
Every shipment rated: what they would have paid you
"Here's our history, but some data is missing"
Rated shipments using assumptions you state in plain English
"Give us a rate table for these lanes"
Pallet or weight bracket tables they can use for any shipment
"Quick quote on a few lanes"
Lanes typed or described in chat, priced in minutes
A proposal your prospect wants to open
Your story
A branded proposal link with your company story
Their network
Their lanes, your pricing, and their network on a map
Brackets
Pallet brackets, weight brackets or both
Fuel and rules
Your fuel surcharge table and accessorial rules, such as detention
Their format
A download in your format or the format of their own system
Your choices
Options you control, such as whether carrier names or costs are shown
Feedback
A way to leave feedback line by line or overall
A simple link, no account needed
Invite carriers to bid on lanes you don't cover. They get a simple link showing the lanes, frequency and dates, and can quote all-in or with linehaul and fuel separately, or upload their own spreadsheet. No account needed. Accepted rates become available to your proposals, and carrier rates are clearly marked apart from your contracted rates.
Built for the teams that price and win freight
Pricing and sales leaders
At freight brokers and 3PLs.
Transportation and procurement teams
Answering RFPs.
Owners
Who want more bids without adding headcount.
Your team approves every step
KnowRFP connects to your TMS through the TMS API, reads your contracts in any format, and returns results in your formats or your prospect's. KnowDoc uses the same contracts to check carrier invoices, so you win at the right price and get billed what you agreed.
- Approve every step. Setup, rate source, carrier choices, margin and the final proposal all wait for your team.
- See the AI's reasoning. Every step shows what the agent did and why, so you can correct it and rerun.
- Override with a reason. Pick a different carrier on any lane and note why; KnowRFP learns your preferences over time.
- See the impact first. Every carrier change and margin strategy shows its effect on the total before you apply it.
- Safe to explore. Projects and proposals are a sandbox; only carrier invitations send anything outside your team.
Works with what you have
Your TMS
TMS API: rate against your contracts, and push new contracts back
A dedicated KnowRFP inbox for forwarding requests
Files
Excel, CSV, PDF and exports from shippers' systems
Market data
Market rate benchmarks, where integrated
KnowDoc
Shared carrier contracts for pricing and freight audit
Win it · Run it · Close it
KnowRFP wins the freight, KnowLogistics runs it, and KnowDoc closes the paperwork. Use one, or connect all three so every load flows from quote to paid invoice.
Questions about KnowRFP
Does it replace my TMS?
No. It connects through your TMS API and rates against the contracts already in it.
What can shippers send?
Anything: email, Excel, CSV, PDF or exports from their own systems.
Will AI send anything on its own?
No. Nothing goes to a shipper or carrier until your team approves it.
How long does setup take?
Usually days: we connect your TMS API, load your contracts and set up your margin strategies with you.
What if the shipper leaves out data?
KnowRFP flags what's missing and drafts a note asking for it, or you give assumptions such as "1,500 lb per pallet" and it fills the gaps.
Does it handle LTL, truckload and temperature-controlled freight?
Yes: LTL by pallet or weight brackets, truckload per mile, and reefer lanes.
How does it handle fuel surcharge?
It applies carrier fuel from your contracts or rate sheets, and can normalize to your customer's fuel table when they provide one.
What about lanes we have no rate for?
Invite carriers to bid with a simple link, or use market benchmarks where available.
Can our prospect see our carriers or costs?
Only if you choose to show them.
How do revisions work?
Prospect feedback lands on the project; accept it, run a new proposal and share the new link. Earlier rounds stay in history.
How does it work with KnowDoc?
Both use the same carrier contracts: KnowRFP to win business at the right price, KnowDoc to make sure carriers bill what was agreed.
Is our data secure?
Your data stays in your workspace, and nothing is shared with shippers or carriers until your team approves it.
Guides, reading and discussion
Send us your hardest RFP.
We'll run it through KnowRFP and you can compare the result with what your team sent.