Summary
In short
- An oil analysis record is a record used in KnowMaintain that records laboratory analysis of lubricating oil, covering wear metals, contamination and additive condition. It is built against ISO 4406 and forms part of the Asset Inspection and Statutory Examination programme.
- Taken at set intervals. Sampled by the technician and tested externally.
- The template holds 56 fields across 5 sections.
- Scoring is severity band, where high is bad.
- ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
- It connects to the rest of the library: links Asset; feeds Work Order.
What it is
What it is
What is an oil analysis record?
An oil analysis record is a record used in KnowMaintain that records laboratory analysis of lubricating oil, covering wear metals, contamination and additive condition. It is built against ISO 4406 and forms part of the Asset Inspection and Statutory Examination programme.
When is an oil analysis record completed?
An oil analysis record is completed at the moment the event happens, rather than reconstructed afterwards. Taken at set intervals.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form OIL-2026-000
- You are running the Asset Inspection and Statutory Examination programme and this is one of its steps
- A linked record needs this one to exist: links asset; feeds work order
Not for
- Asset Condition Inspection, which assesses the general condition of an asset against defined criteria.
- Vibration Analysis Record, which records vibration readings taken from rotating equipment.
- Thermographic Survey, which records infrared images of electrical panels, motors and bearings to find hot spots.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the oil analysis record template based on?+
It is built against ISO 4406. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the oil analysis record contain?+
There are 5 sections: header, wear metals, contamination, oil condition, assessment. Together they hold 56 fields, 35 of which are required.
How often is an oil analysis record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form OIL-2026-000, so it can be traced and referenced from other records.
Which programme does the oil analysis record belong to?+
It is part of Asset Inspection and Statutory Examination. Statutory examinations in date, with defects classified and acted on rather than logged.
How is an oil analysis record scored?+
Scoring is severity band. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the oil analysis record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the oil analysis record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO — International Organization for Standardization