Summary
In short
- A property damage report is a record used in KnowSafe that records damage to equipment, buildings or stock where nobody was hurt. It is built against ISO 45001 cl.10.2 and forms part of the Incident and Investigation programme.
- Raised as soon as the damage is found. Completed by the supervisor of the area.
- The template holds 38 fields across 6 sections.
- Scoring is cost band, potential severity, where high is bad.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: feeds RCA, KnowMaintain work order.
What it is
What it is
What is a property damage report?
A property damage report is a record used in KnowSafe that records damage to equipment, buildings or stock where nobody was hurt. It is built against ISO 45001 cl.10.2 and forms part of the Incident and Investigation programme.
When is a property damage report completed?
A property damage report is completed at the moment the event happens, rather than reconstructed afterwards. Raised as soon as the damage is found.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CASE-2026-000
- You are running the Incident and Investigation programme and this is one of its steps
- A linked record needs this one to exist: feeds rca, knowmaintain work order
Not for
- Incident Report, which records any unplanned event that caused harm, damage or loss.
- Near Miss Report, which records something that could have caused harm but did not.
- First Aid Report, which records a minor injury treated on site with no further medical care needed.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the property damage report template based on?+
It is built against ISO 45001 cl.10.2. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the property damage report contain?+
There are 6 sections: event, where, what happened, damage detail, severity and potential, follow up. Together they hold 38 fields, 23 of which are required.
How often is a property damage report raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form CASE-2026-000, so it can be traced and referenced from other records.
Which programme does the property damage report belong to?+
It is part of Incident and Investigation. A single case thread from the event to a verified corrective action, with regulatory reporting handled.
How is a property damage report scored?+
Scoring is cost band, potential severity. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the property damage report template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the property damage report library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization