Summary
In short
- A lost time report is a record used in KnowSafe that records an injury that keeps a worker away from work beyond the day it happened. It is built against OSHA 1904.7, WCB reporting and forms part of the Incident and Investigation programme.
- Completed by the supervisor with HR. Captures days lost, restrictions and expected return.
- The template holds 52 fields across 7 sections.
- Scoring is actual severity, where high is bad.
- OSHA 1904 is recording and reporting occupational injuries. Which injuries must be recorded, which must be reported, and within what time.
- It connects to the rest of the library: feeds RCA, Return to Work.
What it is
What it is
What is a lost time report?
A lost time report is a record used in KnowSafe that records an injury that keeps a worker away from work beyond the day it happened. It is built against OSHA 1904.7, WCB reporting and forms part of the Incident and Investigation programme.
When is a lost time report completed?
A lost time report is completed at the moment the event happens, rather than reconstructed afterwards. Completed by the supervisor with HR.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CASE-2026-000
- You are running the Incident and Investigation programme and this is one of its steps
- A linked record needs this one to exist: feeds rca, return to work
Not for
- Incident Report, which records any unplanned event that caused harm, damage or loss.
- Near Miss Report, which records something that could have caused harm but did not.
- First Aid Report, which records a minor injury treated on site with no further medical care needed.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
OSHA 1904Recording and reporting occupational injuries
Which injuries must be recorded, which must be reported, and within what time.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
WCBWorkers compensation board
Provincial injury reporting, claims and return to work obligations.
FAQ
Frequently asked questions
What is the lost time report template based on?+
It is built against OSHA 1904.7, WCB reporting. OSHA 1904 is recording and reporting occupational injuries. Which injuries must be recorded, which must be reported, and within what time. OSHA is occupational Safety and Health Administration. The United States workplace safety regulator. Its standards are law where they apply.
What sections does the lost time report contain?+
There are 7 sections: event, where, what happened, lost time detail, severity and potential, immediate response, follow up. Together they hold 52 fields, 29 of which are required.
How often is a lost time report raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form CASE-2026-000, so it can be traced and referenced from other records.
Which programme does the lost time report belong to?+
It is part of Incident and Investigation. A single case thread from the event to a verified corrective action, with regulatory reporting handled.
How is a lost time report scored?+
Scoring is actual severity. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the lost time report template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the lost time report library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- OSHA 1904 — Recording and reporting occupational injuries
- OSHA — Occupational Safety and Health Administration
- WCB — Workers compensation board