Summary
In short
- A spare parts register is a register used in KnowMaintain that lists spare parts held, with location, minimum level and the assets they fit. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
- Built once and updated as stock changes. Maintained by stores.
- The template holds 46 fields across 3 sections, with parts repeating for each entry.
- ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
- It connects to the rest of the library: links Asset.
What it is
What it is
What is a spare parts register?
A spare parts register is a register used in KnowMaintain that lists spare parts held, with location, minimum level and the assets they fit. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
When is a spare parts register completed?
A spare parts register is completed once at set up, then whenever an entry is added, changed or retired. Built once and updated as stock changes.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form PART-2026-000
- You are running the Planned Maintenance programme and this is one of its steps
- A linked record needs this one to exist: links asset
Not for
- Stock Count Record, which records a physical count of spare parts against system records.
- Critical Spares Review, which reviews whether the right critical spares are held for the assets that matter most.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 55001Asset management systems
The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the spare parts register template based on?+
It is built against ISO 55001 cl.8.1. ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the spare parts register contain?+
There are 3 sections: header, parts, register health. Together they hold 46 fields, 31 of which are required.
How often is a spare parts register raised?+
A new record is raised once at set up, then whenever an entry is added, changed or retired. Each one is given an ID in the form PART-2026-000, so it can be traced and referenced from other records.
Which programme does the spare parts register belong to?+
It is part of Planned Maintenance. Planned work completed on time, with backlog age visible rather than aggregated away.
Can the spare parts register template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the spare parts register library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO 55001 — Asset management systems
- ISO — International Organization for Standardization