Summary
In short
- A critical spares review is a review used in KnowMaintain that reviews whether the right critical spares are held for the assets that matter most. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
- Run yearly. Carried out by the planner with reliability.
- The template holds 40 fields across 3 sections, with coverage by critical asset repeating for each entry.
- Scoring is coverage percent, where high is good.
- ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
- It connects to the rest of the library: links Asset, Parts.
What it is
What it is
What is a critical spares review?
A critical spares review is a review used in KnowMaintain that reviews whether the right critical spares are held for the assets that matter most. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
When is a critical spares review completed?
A critical spares review is completed at the review interval, and after any trigger event. Run yearly.
When to use it
When to use it, and when not to
This review is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this review covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CSPARE-2026-000
- You are running the Planned Maintenance programme and this is one of its steps
- A linked record needs this one to exist: links asset, parts
Not for
- Spare Parts Register, which lists spare parts held, with location, minimum level and the assets they fit.
- Stock Count Record, which records a physical count of spare parts against system records.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 55001Asset management systems
The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the critical spares review template based on?+
It is built against ISO 55001 cl.8.1. ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the critical spares review contain?+
There are 3 sections: header, coverage by critical asset, result. Together they hold 40 fields, 28 of which are required.
How often is a critical spares review raised?+
A new record is raised at the review interval, and after any trigger event. Each one is given an ID in the form CSPARE-2026-000, so it can be traced and referenced from other records.
Which programme does the critical spares review belong to?+
It is part of Planned Maintenance. Planned work completed on time, with backlog age visible rather than aggregated away.
How is a critical spares review scored?+
Scoring is coverage percent. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the critical spares review template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the critical spares review library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO 55001 — Asset management systems
- ISO — International Organization for Standardization