Summary
In short
- A deep clean record is a record used in KnowQuality that records a periodic strip down clean of equipment beyond routine cleaning. It is built against SQF 11.2, BRC 4.11 and forms part of the Sanitation and Hygiene programme.
- Run to the schedule in the master sanitation plan. Carried out by sanitation with maintenance.
- The template holds 52 fields across 5 sections, with cleaning repeating for each entry.
- Scoring is completion percent, where high is good.
- BRC is bRCGS Global Standard for Food Safety. The earlier name for BRCGS. Clause numbers refer to the food safety standard.
- It connects to the rest of the library: links Asset, MSS.
What it is
What it is
What is a deep clean record?
A deep clean record is a record used in KnowQuality that records a periodic strip down clean of equipment beyond routine cleaning. It is built against SQF 11.2, BRC 4.11 and forms part of the Sanitation and Hygiene programme.
When is a deep clean record completed?
A deep clean record is completed at the moment the event happens, rather than reconstructed afterwards. Run to the schedule in the master sanitation plan.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form DC-2026-000
- You are running the Sanitation and Hygiene programme and this is one of its steps
- A linked record needs this one to exist: links asset, mss
Not for
- Master Sanitation Schedule, which sets out what gets cleaned, how, how often and by whom, across the whole site.
- Pre-Operational Sanitation Inspection, which checks equipment and the surrounding area are clean and ready before production starts.
- Clean In Place Verification, which confirms an automated clean in place cycle ran correctly, covering time, temperature, concentration and flow.
- Anything outside KnowQuality, which belongs in the workspace that owns that process
Standards
What it is built against
BRCBRCGS Global Standard for Food Safety
The earlier name for BRCGS. Clause numbers refer to the food safety standard.
SQFSafe Quality Food
A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
FAQ
Frequently asked questions
What is the deep clean record template based on?+
It is built against SQF 11.2, BRC 4.11. BRC is bRCGS Global Standard for Food Safety. The earlier name for BRCGS. Clause numbers refer to the food safety standard. SQF is safe Quality Food. A GFSI recognised certification scheme. Module 2 covers system elements, module 11 good manufacturing practice.
What sections does the deep clean record contain?+
There are 5 sections: header, preparation, cleaning, reassembly and release, result. Together they hold 52 fields, 35 of which are required.
How often is a deep clean record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form DC-2026-000, so it can be traced and referenced from other records.
Which programme does the deep clean record belong to?+
It is part of Sanitation and Hygiene. Cleaning proven rather than assumed, with positives investigated to a harbourage site.
How is a deep clean record scored?+
Scoring is completion percent. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the deep clean record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the deep clean record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowQuality — quality and food safety. HACCP, nonconformance, traceability, laboratory and customer complaints.
Sources
Sources
- BRC — BRCGS Global Standard for Food Safety
- SQF — Safe Quality Food