Summary
In short
- An equipment loan record is a record used in KnowOps that lends equipment to or borrows it from another site, a contractor or a supplier, with terms and condition. It is built against ISO 55001 cl.8.1 and forms part of the Asset and Equipment Control programme.
- Raised at the loan. Owned by the asset owner.
- The template holds 43 fields across 5 sections.
- Scoring is loans returned on time, where high is good.
- ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
- It connects to the rest of the library: links Asset Register and Contractor Equipment Verification.
What it is
What it is
What is an equipment loan record?
An equipment loan record is a record used in KnowOps that lends equipment to or borrows it from another site, a contractor or a supplier, with terms and condition. It is built against ISO 55001 cl.8.1 and forms part of the Asset and Equipment Control programme.
When is an equipment loan record completed?
An equipment loan record is completed at the moment the event happens, rather than reconstructed afterwards. Raised at the loan.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Asset and Equipment Control programme and this is one of its steps
- A linked record needs this one to exist: links asset register and contractor equipment verification
Not for
- Asset Movement and Transfer, which records an asset moving between areas, sites or owners, with condition at both ends.
- Tool Crib Issue and Return, which issues a tool or instrument to a person and records its return and condition.
- Key and Access Device Register, which holds every key, fob and access device, who has it and what it opens.
- Anything outside KnowOps, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 55001Asset management systems
The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the equipment loan record template based on?+
It is built against ISO 55001 cl.8.1. ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the equipment loan record contain?+
There are 5 sections: header, before it moves, while on loan, related records, outcome. Together they hold 43 fields, 33 of which are required.
How many equipment loan record records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the equipment loan record belong to?+
It is part of Asset and Equipment Control. Assets that keep their maintenance and inspection history when they move.
How is an equipment loan record scored?+
Scoring is loans returned on time. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the equipment loan record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the equipment loan record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowOps — frontline execution. Shift handover, production control, daily management, worker lifecycle and improvement.
Sources
Sources
- ISO 55001 — Asset management systems
- ISO — International Organization for Standardization