Summary
In short
- A key and access device register is a register used in KnowOps that holds every key, fob and access device, who has it and what it opens. It is built against ISO 27001 cl.7.2 and forms part of the Asset and Equipment Control programme.
- Maintained continuously. Owned by security.
- The template holds 35 fields across 4 sections, with devices repeating for each entry.
- Scoring is devices accounted for, where high is good.
- ISO 27001 is information security management systems. The international standard for protecting information confidentiality, integrity and availability. Certifiable.
- It connects to the rest of the library: links Access Review and Offboarding.
What it is
What it is
What is a key and access device register?
A key and access device register is a register used in KnowOps that holds every key, fob and access device, who has it and what it opens. It is built against ISO 27001 cl.7.2 and forms part of the Asset and Equipment Control programme.
When is a key and access device register completed?
A key and access device register is completed once at set up, then whenever an entry is added, changed or retired. Maintained continuously.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Asset and Equipment Control programme and this is one of its steps
- A linked record needs this one to exist: links access review and offboarding
Not for
- Asset Movement and Transfer, which records an asset moving between areas, sites or owners, with condition at both ends.
- Tool Crib Issue and Return, which issues a tool or instrument to a person and records its return and condition.
- Equipment Loan Record, which lends equipment to or borrows it from another site, a contractor or a supplier, with terms and condition.
- Anything outside KnowOps, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 27001Information security management systems
The international standard for protecting information confidentiality, integrity and availability. Certifiable.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the key and access device register template based on?+
It is built against ISO 27001 cl.7.2. ISO 27001 is information security management systems. The international standard for protecting information confidentiality, integrity and availability. Certifiable. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the key and access device register contain?+
There are 4 sections: header, devices, related records, register health. Together they hold 35 fields, 25 of which are required.
How many key and access device register records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the key and access device register belong to?+
It is part of Asset and Equipment Control, Site Access and Facilities, Worker Onboarding and Offboarding. Assets that keep their maintenance and inspection history when they move.
How is a key and access device register scored?+
Scoring is devices accounted for. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the key and access device register template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the key and access device register library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowOps — frontline execution. Shift handover, production control, daily management, worker lifecycle and improvement.
Sources
Sources
- ISO 27001 — Information security management systems
- ISO — International Organization for Standardization