Summary
In short
- A hvac system inspection is an inspection used in KnowMaintain that checks heating, ventilation and cooling equipment including filters, coils and controls. It is built against ASHRAE 180 and forms part of the Asset Inspection and Statutory Examination programme.
- Run quarterly. Carried out by facilities or a contractor.
- The template holds 52 fields across 6 sections, with findings repeating for each entry.
- Scoring is percent, where high is good.
- ASHRAE 180 is hVAC inspection and maintenance. Standard practice for inspecting and maintaining building HVAC systems.
- It connects to the rest of the library: links Asset, Vendor.
What it is
What it is
What is a hvac system inspection?
A hvac system inspection is an inspection used in KnowMaintain that checks heating, ventilation and cooling equipment including filters, coils and controls. It is built against ASHRAE 180 and forms part of the Asset Inspection and Statutory Examination programme.
When is a hvac system inspection completed?
A hvac system inspection is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Run quarterly.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form INSP-2026-000
- You are running the Asset Inspection and Statutory Examination programme and this is one of its steps
- A linked record needs this one to exist: links asset, vendor
Not for
- Asset Condition Inspection, which assesses the general condition of an asset against defined criteria.
- Vibration Analysis Record, which records vibration readings taken from rotating equipment.
- Thermographic Survey, which records infrared images of electrical panels, motors and bearings to find hot spots.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ASHRAE 180HVAC inspection and maintenance
Standard practice for inspecting and maintaining building HVAC systems.
FAQ
Frequently asked questions
What is the hvac system inspection template based on?+
It is built against ASHRAE 180. ASHRAE 180 is hVAC inspection and maintenance. Standard practice for inspecting and maintaining building HVAC systems.
What sections does the hvac system inspection contain?+
There are 6 sections: header, air handling, environmental control, controls, findings, result. Together they hold 52 fields, 39 of which are required.
How often is a hvac system inspection raised?+
A new record is raised on the inspection frequency set in your programme, and again after any change to the asset or area. Each one is given an ID in the form INSP-2026-000, so it can be traced and referenced from other records.
Which programme does the hvac system inspection belong to?+
It is part of Asset Inspection and Statutory Examination. Statutory examinations in date, with defects classified and acted on rather than logged.
How is a hvac system inspection scored?+
Scoring is percent. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the hvac system inspection template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the hvac system inspection library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ASHRAE 180 — HVAC inspection and maintenance