Summary
In short
- A lone worker check in record is a record used in KnowSafe that records the agreed contact points during a period of lone working, and that each one happened. It is built against ISO 45001 cl.8.2 and forms part of the Lone Working and Security programme.
- Completed for every lone working shift. Kept by the nominated contact.
- The template holds 43 fields across 4 sections, with check ins repeating for each entry.
- Scoring is missed check ins, where low is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Lone working assessment.
What it is
What it is
What is a lone worker check in record?
A lone worker check in record is a record used in KnowSafe that records the agreed contact points during a period of lone working, and that each one happened. It is built against ISO 45001 cl.8.2 and forms part of the Lone Working and Security programme.
When is a lone worker check in record completed?
A lone worker check in record is completed at the moment the event happens, rather than reconstructed afterwards. Completed for every lone working shift.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Lone Working and Security programme and this is one of its steps
- A linked record needs this one to exist: links lone working assessment
Not for
- Security Risk Assessment, which assesses the site against theft, unauthorised access, sabotage and product tampering.
- Violence and Aggression Assessment, which assesses roles exposed to aggression from the public, hauliers or colleagues, and the controls in place.
- Lone Working Risk Assessment, which assesses tasks done alone, out of hours or out of sight, and how the person would raise an alarm.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the lone worker check in record template based on?+
It is built against ISO 45001 cl.8.2. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the lone worker check in record contain?+
There are 4 sections: header, arrangement, check ins, closure. Together they hold 43 fields, 29 of which are required.
How many lone worker check in record records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the lone worker check in record belong to?+
It is part of Lone Working and Security. Tested lone working arrangements and a security position covering theft, access and food defense.
How is a lone worker check in record scored?+
Scoring is missed check ins. Low is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the lone worker check in record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the lone worker check in record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization