Summary
In short
- A maintenance backlog review is a review used in KnowMaintain that reviews outstanding work by age, priority and asset criticality. It is built against ISO 55001 cl.9.1 and forms part of the Planned Maintenance programme.
- Run monthly. Carried out by the planner.
- The template holds 45 fields across 6 sections.
- Scoring is overdue critical work, where low is good.
- ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
- It connects to the rest of the library: links Work orders, Criticality.
What it is
What it is
What is a maintenance backlog review?
A maintenance backlog review is a review used in KnowMaintain that reviews outstanding work by age, priority and asset criticality. It is built against ISO 55001 cl.9.1 and forms part of the Planned Maintenance programme.
When is a maintenance backlog review completed?
A maintenance backlog review is completed at the review interval, and after any trigger event. Run monthly.
When to use it
When to use it, and when not to
This review is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this review covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Planned Maintenance programme and this is one of its steps
- A linked record needs this one to exist: links work orders, criticality
Not for
- Weekly Maintenance Schedule, which sets the coming week of planned work against available labour, parts and access windows.
- Schedule Compliance Review, which reviews what was scheduled against what was actually done, and why the gap exists.
- Production Access Agreement, which records the access window agreed with production for a job, and what happens if it overruns.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 55001Asset management systems
The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the maintenance backlog review template based on?+
It is built against ISO 55001 cl.9.1. ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the maintenance backlog review contain?+
There are 6 sections: header, by age, by priority and criticality, actions, related records, result. Together they hold 45 fields, 38 of which are required.
How many maintenance backlog review records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the maintenance backlog review belong to?+
It is part of Planned Maintenance. Planned work completed on time, with backlog age visible rather than aggregated away.
How is a maintenance backlog review scored?+
Scoring is overdue critical work. Low is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the maintenance backlog review template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the maintenance backlog review library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO 55001 — Asset management systems
- ISO — International Organization for Standardization