Summary
In short
- A refrigerant leak record is a record used in KnowEnviro that records refrigerant loss from cooling and freezing systems. It is built against EPA 40 CFR 82, F-Gas regulations and forms part of the Environmental Management programme.
- Completed whenever a leak is found or gas is added. Managed by maintenance with environment.
- The template holds 57 fields across 6 sections.
- Scoring is leak rate percent, where high is bad.
- EPA 40 CFR 82 is stratospheric ozone protection. Refrigerant handling, leak repair and technician certification.
- It connects to the rest of the library: links Asset, Substance.
What it is
What it is
What is a refrigerant leak record?
A refrigerant leak record is a record used in KnowEnviro that records refrigerant loss from cooling and freezing systems. It is built against EPA 40 CFR 82, F-Gas regulations and forms part of the Environmental Management programme.
When is a refrigerant leak record completed?
A refrigerant leak record is completed at the moment the event happens, rather than reconstructed afterwards. Completed whenever a leak is found or gas is added.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form REF-2026-000
- You are running the Environmental Management programme and this is one of its steps
- A linked record needs this one to exist: links asset, substance
Not for
- Air Emissions Log, which records emissions from permitted sources, including operating hours and control equipment status.
- Stack Test Record, which records measured emissions from a stack against permit limits.
- Greenhouse Gas Inventory, which records emissions across scope 1, 2 and where available scope 3.
- Anything outside KnowEnviro, which belongs in the workspace that owns that process
Standards
What it is built against
EPA 40 CFR 82Stratospheric ozone protection
Refrigerant handling, leak repair and technician certification.
EPAEnvironmental Protection Agency
The United States environmental regulator.
F-Gas regulationsFluorinated greenhouse gas controls
Leak checking, record keeping, technician certification and phase down of high impact refrigerants.
FAQ
Frequently asked questions
What is the refrigerant leak record template based on?+
It is built against EPA 40 CFR 82, F-Gas regulations. EPA 40 CFR 82 is stratospheric ozone protection. Refrigerant handling, leak repair and technician certification. EPA is environmental Protection Agency. The United States environmental regulator.
What sections does the refrigerant leak record contain?+
There are 6 sections: header, the leak, safety response, product impact, repair and verification, regulatory. Together they hold 57 fields, 39 of which are required.
How often is a refrigerant leak record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form REF-2026-000, so it can be traced and referenced from other records.
Which programme does the refrigerant leak record belong to?+
It is part of Environmental Management. An ISO 14001 system with obligations tracked and evaluated rather than listed.
How is a refrigerant leak record scored?+
Scoring is leak rate percent. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the refrigerant leak record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the refrigerant leak record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowEnviro — environment and energy. Aspects, permits, waste, emissions, spills and sustainability reporting.
Sources
Sources
- EPA 40 CFR 82 — Stratospheric ozone protection
- EPA — Environmental Protection Agency
- F-Gas regulations — Fluorinated greenhouse gas controls