Summary
In short
- A regulatory notification record is a record used in KnowSafe that records what was reported to a regulator, when, by whom and under which rule. It is built against OSHA 1904.39, WorkSafeBC 172 and forms part of the Incident and Investigation programme.
- Completed as soon as a reportable event is confirmed. Handled by the safety lead.
- The template holds 22 fields across 4 sections.
- OSHA 1904 is recording and reporting occupational injuries. Which injuries must be recorded, which must be reported, and within what time.
- It connects to the rest of the library: links to parent Case.
What it is
What it is
What is a regulatory notification record?
A regulatory notification record is a record used in KnowSafe that records what was reported to a regulator, when, by whom and under which rule. It is built against OSHA 1904.39, WorkSafeBC 172 and forms part of the Incident and Investigation programme.
When is a regulatory notification record completed?
A regulatory notification record is completed at the moment the event happens, rather than reconstructed afterwards. Completed as soon as a reportable event is confirmed.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form REG-2026-000
- You are running the Incident and Investigation programme and this is one of its steps
- A linked record needs this one to exist: links to parent case
Not for
- Incident Report, which records any unplanned event that caused harm, damage or loss.
- Near Miss Report, which records something that could have caused harm but did not.
- First Aid Report, which records a minor injury treated on site with no further medical care needed.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
OSHA 1904Recording and reporting occupational injuries
Which injuries must be recorded, which must be reported, and within what time.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
WorkSafeBCBritish Columbia occupational health and safety regulation
The provincial regulation and the compensation board that enforces it. Numbers refer to parts of the OHS Regulation.
FAQ
Frequently asked questions
What is the regulatory notification record template based on?+
It is built against OSHA 1904.39, WorkSafeBC 172. OSHA 1904 is recording and reporting occupational injuries. Which injuries must be recorded, which must be reported, and within what time. OSHA is occupational Safety and Health Administration. The United States workplace safety regulator. Its standards are law where they apply.
What sections does the regulatory notification record contain?+
There are 4 sections: notification, obligation, content, follow up. Together they hold 22 fields, 17 of which are required.
How often is a regulatory notification record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form REG-2026-000, so it can be traced and referenced from other records.
Which programme does the regulatory notification record belong to?+
It is part of Incident and Investigation. A single case thread from the event to a verified corrective action, with regulatory reporting handled.
Can the regulatory notification record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the regulatory notification record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- OSHA 1904 — Recording and reporting occupational injuries
- OSHA — Occupational Safety and Health Administration
- WorkSafeBC — British Columbia occupational health and safety regulation