Summary
In short
- A road collision report is a record used in KnowFleet that records a collision involving a company vehicle on public roads. It is built against FMCSA 390.15 and forms part of the Fleet and Driver Compliance programme.
- Raised as soon as it is safe to do so. Completed by the driver and fleet manager.
- The template holds 80 fields across 7 sections.
- Scoring is actual and potential severity, where high is bad.
- FMCSA 390 is general motor carrier requirements. Scope, definitions and general obligations for carriers.
- It connects to the rest of the library: feeds RCA, Insurance claim.
What it is
What it is
What is a road collision report?
A road collision report is a record used in KnowFleet that records a collision involving a company vehicle on public roads. It is built against FMCSA 390.15 and forms part of the Fleet and Driver Compliance programme.
When is a road collision report completed?
A road collision report is completed at the moment the event happens, rather than reconstructed afterwards. Raised as soon as it is safe to do so.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CASE-2026-000
- You are running the Fleet and Driver Compliance programme and this is one of its steps
- A linked record needs this one to exist: feeds rca, insurance claim
Not for
- Roadside Breakdown Record, which records a breakdown on the road, including cause, location and recovery.
- Cargo Damage Report, which records damage to cargo discovered in transit or at delivery.
- Near Miss Road Report, which records a close call on the road that did not result in a collision.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FMCSA 390General motor carrier requirements
Scope, definitions and general obligations for carriers.
FMCSAFederal Motor Carrier Safety Administration
The United States commercial road transport regulator.
CSACanadian Standards Association
Canadian consensus standards. Frequently referenced into provincial regulation, which makes them enforceable.
FAQ
Frequently asked questions
What is the road collision report template based on?+
It is built against FMCSA 390.15. FMCSA 390 is general motor carrier requirements. Scope, definitions and general obligations for carriers. FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator.
What sections does the road collision report contain?+
There are 7 sections: header, the collision, injuries and parties, evidence, vehicle and load, assessment, notifications. Together they hold 80 fields, 50 of which are required.
How often is a road collision report raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form CASE-2026-000, so it can be traced and referenced from other records.
Which programme does the road collision report belong to?+
It is part of Fleet and Driver Compliance. An operator licence position you could defend at an audit tomorrow.
How is a road collision report scored?+
Scoring is actual and potential severity. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the road collision report template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the road collision report library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FMCSA 390 — General motor carrier requirements
- FMCSA — Federal Motor Carrier Safety Administration
- CSA — Canadian Standards Association