Summary
In short
- A near miss road report is a record used in KnowFleet that records a close call on the road that did not result in a collision. It is built against ISO 39001 and forms part of the Fleet and Driver Compliance programme.
- Raised by the driver after the trip. Completed in under two minutes.
- The template holds 48 fields across 5 sections.
- Scoring is potential severity, where high is bad.
- ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
- It connects to the rest of the library: feeds RCA, coaching.
What it is
What it is
What is a near miss road report?
A near miss road report is a record used in KnowFleet that records a close call on the road that did not result in a collision. It is built against ISO 39001 and forms part of the Fleet and Driver Compliance programme.
When is a near miss road report completed?
A near miss road report is completed at the moment the event happens, rather than reconstructed afterwards. Raised by the driver after the trip.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CASE-2026-000
- You are running the Fleet and Driver Compliance programme and this is one of its steps
- A linked record needs this one to exist: feeds rca, coaching
Not for
- Road Collision Report, which records a collision involving a company vehicle on public roads.
- Roadside Breakdown Record, which records a breakdown on the road, including cause, location and recovery.
- Cargo Damage Report, which records damage to cargo discovered in transit or at delivery.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the near miss road report template based on?+
It is built against ISO 39001. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the near miss road report contain?+
There are 5 sections: header, what happened, contributing factors, location and pattern, follow up. Together they hold 48 fields, 32 of which are required.
How often is a near miss road report raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form CASE-2026-000, so it can be traced and referenced from other records.
Which programme does the near miss road report belong to?+
It is part of Fleet and Driver Compliance. An operator licence position you could defend at an audit tomorrow.
How is a near miss road report scored?+
Scoring is potential severity. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the near miss road report template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the near miss road report library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- ISO — International Organization for Standardization