Summary
In short
- A safety coaching record is a record used in KnowSafe that records a coaching conversation after an at risk practice was seen. It is built against Just Culture practice and forms part of the Safety Culture and Engagement programme.
- Completed straight after the conversation. Carried out by the supervisor.
- The template holds 26 fields across 3 sections.
- Just Culture practice is just culture practice. Distinguishing error from at risk and reckless behaviour so reporting survives the response.
- It connects to the rest of the library: links Observation.
What it is
What it is
What is a safety coaching record?
A safety coaching record is a record used in KnowSafe that records a coaching conversation after an at risk practice was seen. It is built against Just Culture practice and forms part of the Safety Culture and Engagement programme.
When is a safety coaching record completed?
A safety coaching record is completed at the moment the event happens, rather than reconstructed afterwards. Completed straight after the conversation.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form COACH-2026-000
- You are running the Safety Culture and Engagement programme and this is one of its steps
- A linked record needs this one to exist: links observation
Not for
- Safety Observation, which a short record of how a task was actually done, noting both safe practice and risk.
- Behaviour Based Observation, which looks at a specific set of behaviours agreed with the workforce, such as line of fire, body position and tool use.
- Leadership Safety Walk, which a senior leader spends time in the workplace talking with workers about how the work really goes.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
Just Culture practiceJust culture practice
Distinguishing error from at risk and reckless behaviour so reporting survives the response.
FAQ
Frequently asked questions
What is the safety coaching record template based on?+
It is built against Just Culture practice. Just Culture practice is just culture practice. Distinguishing error from at risk and reckless behaviour so reporting survives the response.
What sections does the safety coaching record contain?+
There are 3 sections: header, conversation, outcome. Together they hold 26 fields, 18 of which are required.
How often is a safety coaching record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form COACH-2026-000, so it can be traced and referenced from other records.
Which programme does the safety coaching record belong to?+
It is part of Safety Culture and Engagement. A measured culture position, with interventions matched to the maturity level you actually have.
Can the safety coaching record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the safety coaching record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- Just Culture practice — Just culture practice