Summary
In short
- A skills gap forecast is a review used in KnowTrain that forecasts where competency will be short in the coming year from retirements, growth, turnover and new equipment. It is built against ISO 45001 cl.7.2 and forms part of the Training Delivery and Effectiveness programme.
- Run yearly. Carried out by the training lead with HR.
- The template holds 40 fields across 5 sections, with gaps forecast repeating for each entry.
- Scoring is forecast gaps covered, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Competency matrix, Cross training.
What it is
What it is
What is a skills gap forecast?
A skills gap forecast is a review used in KnowTrain that forecasts where competency will be short in the coming year from retirements, growth, turnover and new equipment. It is built against ISO 45001 cl.7.2 and forms part of the Training Delivery and Effectiveness programme.
When is a skills gap forecast completed?
A skills gap forecast is completed at the review interval, and after any trigger event. Run yearly.
When to use it
When to use it, and when not to
This review is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this review covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Training Delivery and Effectiveness programme and this is one of its steps
- A linked record needs this one to exist: links competency matrix, cross training
Not for
- E-Learning Completion Record, which records completion of an online module, with score, time taken and attempts.
- Training Effectiveness Evaluation, which evaluates whether training changed anything, using observation, knowledge checks and incident data rather than attendance.
- Training Material Review, which reviews course content for accuracy, currency and whether it reflects how the job is actually done now.
- Anything outside KnowTrain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the skills gap forecast template based on?+
It is built against ISO 45001 cl.7.2. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the skills gap forecast contain?+
There are 5 sections: header, drivers of change, gaps forecast, related records, summary. Together they hold 40 fields, 33 of which are required.
How many skills gap forecast records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the skills gap forecast belong to?+
It is part of Training Delivery and Effectiveness. Training evaluated on the floor rather than on a smile sheet at the end of the room.
How is a skills gap forecast scored?+
Scoring is forecast gaps covered. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the skills gap forecast template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the skills gap forecast library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowTrain — training and credentials. Induction, competency, toolbox talks, refreshers and expiry tracking.
Meet KnowTrain→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization