Summary
In short
- A supplier change notification is a record used in KnowLogistics that records a change a supplier has told you about, or one you have discovered, covering manufacturing site, formulation, ownership, subcontracting or certification. It is built against BRCGS Food Safety Issue 9 and forms part of the Supplier Onboarding and Lifecycle programme.
- Raised on notification or discovery. Assessed by technical with procurement.
- The template holds 53 fields across 5 sections.
- Scoring is changes assessed before impact, where high is good.
- BRCGS Food Safety Issue 9 is bRCGS Global Standard for Food Safety. A GFSI recognised food safety certification scheme. Issue 9 is the current edition.
- It connects to the rest of the library: feeds Supplier Approval and Management of Change.
What it is
What it is
What is a supplier change notification?
A supplier change notification is a record used in KnowLogistics that records a change a supplier has told you about, or one you have discovered, covering manufacturing site, formulation, ownership, subcontracting or certification. It is built against BRCGS Food Safety Issue 9 and forms part of the Supplier Onboarding and Lifecycle programme.
When is a supplier change notification completed?
A supplier change notification is completed at the moment the event happens, rather than reconstructed afterwards. Raised on notification or discovery.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Supplier Onboarding and Lifecycle programme and this is one of its steps
- A linked record needs this one to exist: feeds supplier approval and management of change
Not for
- Supplier Onboarding Checklist, which takes a new supplier from selected to able to trade, covering banking, insurance, terms, technical approval and system setup.
- Supplier Sourcing Request, which starts the process of finding a new supplier, stating what is needed, why the existing suppliers cannot provide it and what the selection criteria will be.
- Supplier Due Diligence and Screening, which screens a prospective supplier for financial standing, ownership, sanctions exposure, litigation and adverse media before commercial discussions go far.
- Anything outside KnowLogistics, which belongs in the workspace that owns that process
Standards
What it is built against
BRCGS Food Safety Issue 9BRCGS Global Standard for Food Safety
A GFSI recognised food safety certification scheme. Issue 9 is the current edition.
BRCGSBrand Reputation Compliance Global Standards
A family of GFSI recognised certification schemes covering food, packaging and storage and distribution.
BRCBRCGS Global Standard for Food Safety
The earlier name for BRCGS. Clause numbers refer to the food safety standard.
FAQ
Frequently asked questions
What is the supplier change notification template based on?+
It is built against BRCGS Food Safety Issue 9. BRCGS Food Safety Issue 9 is bRCGS Global Standard for Food Safety. A GFSI recognised food safety certification scheme. Issue 9 is the current edition. BRCGS is brand Reputation Compliance Global Standards. A family of GFSI recognised certification schemes covering food, packaging and storage and distribution.
What sections does the supplier change notification contain?+
There are 5 sections: header, assessment, evidence needed, response, outcome. Together they hold 53 fields, 45 of which are required.
How many supplier change notification records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the supplier change notification belong to?+
It is part of Supplier Onboarding and Lifecycle. No supplier trading before onboarding completes, and none left active after it ends.
How is a supplier change notification scored?+
Scoring is changes assessed before impact. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the supplier change notification template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the supplier change notification library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowLogistics — supply chain execution. Inbound, outbound, inventory, yard, claims, supplier lifecycle and customs.
Meet KnowLogistics→Sources
Sources
- BRCGS Food Safety Issue 9 — BRCGS Global Standard for Food Safety
- BRCGS — Brand Reputation Compliance Global Standards
- BRC — BRCGS Global Standard for Food Safety