Summary
In short
- A training needs analysis is an assessment used in KnowTrain that works out the gap between the skills a role needs and the skills people have. It is built against ISO 45001 cl.7.2 and forms part of the Worker Competency and Credentials programme.
- Run yearly and when roles change. Carried out by the training coordinator with supervisors.
- The template holds 44 fields across 4 sections, with needs identified repeating for each entry.
- Scoring is gap percent, where high is bad.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Job, Worker, Course.
What it is
What it is
What is a training needs analysis?
A training needs analysis is an assessment used in KnowTrain that works out the gap between the skills a role needs and the skills people have. It is built against ISO 45001 cl.7.2 and forms part of the Worker Competency and Credentials programme.
When is a training needs analysis completed?
A training needs analysis is completed when the task, area or population being assessed is new or has materially changed. Run yearly and when roles change.
When to use it
When to use it, and when not to
This assessment is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this assessment covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form TNA-2026-000
- You are running the Worker Competency and Credentials programme and this is one of its steps
- A linked record needs this one to exist: links job, worker, course
Not for
- Competency Matrix, which shows which skills and training each role requires and who currently holds them.
- Skills Assessment, which assesses whether a worker can actually perform a task to standard, by watching them do it.
- Trainer Qualification Record, which confirms that a person is qualified to train and assess others in a given task.
- Anything outside KnowTrain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the training needs analysis template based on?+
It is built against ISO 45001 cl.7.2. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the training needs analysis contain?+
There are 4 sections: header, sources of need, needs identified, plan. Together they hold 44 fields, 35 of which are required.
How often is a training needs analysis raised?+
A new record is raised when the task, area or population being assessed is new or has materially changed. Each one is given an ID in the form TNA-2026-000, so it can be traced and referenced from other records.
Which programme does the training needs analysis belong to?+
It is part of Worker Competency and Credentials. A matrix that reflects observed practice rather than attendance.
How is a training needs analysis scored?+
Scoring is gap percent. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the training needs analysis template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the training needs analysis library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowTrain — training and credentials. Induction, competency, toolbox talks, refreshers and expiry tracking.
Meet KnowTrain→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization