Summary
In short
- A yard check record is an inspection used in KnowLogistics that walks the yard and records what is actually parked where against what the system believes. It is built against ISO 9001 cl.8.5.4 and forms part of the Yard and Mobile Plant programme.
- Run per shift or daily. Carried out by the yard controller.
- The template holds 44 fields across 4 sections.
- Scoring is yard accuracy, where high is good.
- ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable.
- It connects to the rest of the library: feeds Trailer Inventory and Detention Log.
What it is
What it is
What is a yard check record?
A yard check record is an inspection used in KnowLogistics that walks the yard and records what is actually parked where against what the system believes. It is built against ISO 9001 cl.8.5.4 and forms part of the Yard and Mobile Plant programme.
When is a yard check record completed?
A yard check record is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Run per shift or daily.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Yard and Mobile Plant programme and this is one of its steps
- A linked record needs this one to exist: feeds trailer inventory and detention log
Not for
- Trailer and Equipment Inventory, which holds every trailer, container and piece of transport equipment on site, whose it is and how long it has been here.
- Gate Entry and Exit Log, which records every vehicle entering and leaving, who was driving, what they carried and whether they were expected.
- Dock Schedule Adherence Review, which reviews how the dock schedule performed against plan, covering slot adherence, turnaround and idle doors.
- Anything outside KnowLogistics, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 9001Quality management systems
The international standard for consistently meeting customer and regulatory requirements. Certifiable.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the yard check record template based on?+
It is built against ISO 9001 cl.8.5.4. ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the yard check record contain?+
There are 4 sections: header, accuracy, condition and safety, outcome. Together they hold 44 fields, 36 of which are required.
How many yard check record records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the yard check record belong to?+
It is part of Yard and Mobile Plant, Yard and Gate Control. Separation designed in, and operators observed rather than assessed once and forgotten.
How is a yard check record scored?+
Scoring is yard accuracy. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the yard check record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the yard check record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowLogistics — supply chain execution. Inbound, outbound, inventory, yard, claims, supplier lifecycle and customs.
Meet KnowLogistics→Sources
Sources
- ISO 9001 — Quality management systems
- ISO — International Organization for Standardization