Summary
In short
- An approved contractor list is a register used in KnowContractor that lists every approved contractor, their tier, their scope and their approval expiry. It is built against ISO 45001 cl.8.1.4 and forms part of the Contractor Onboarding and Management programme.
- Built once and updated as approvals change. Maintained by procurement.
- The template holds 41 fields across 3 sections, with contractors repeating for each entry.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Vendor.
What it is
What it is
What is an approved contractor list?
An approved contractor list is a register used in KnowContractor that lists every approved contractor, their tier, their scope and their approval expiry. It is built against ISO 45001 cl.8.1.4 and forms part of the Contractor Onboarding and Management programme.
When is an approved contractor list completed?
An approved contractor list is completed once at set up, then whenever an entry is added, changed or retired. Built once and updated as approvals change.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form ACL-2026-000
- You are running the Contractor Onboarding and Management programme and this is one of its steps
- A linked record needs this one to exist: links vendor
Not for
- Contractor Scope Record, which records exactly what work a contractor is approved to do, and what they are not.
- Contractor Suspension Record, which records that a contractor has been suspended or removed from the approved list, and why.
- Anything outside KnowContractor, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the approved contractor list template based on?+
It is built against ISO 45001 cl.8.1.4. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the approved contractor list contain?+
There are 3 sections: header, contractors, list health. Together they hold 41 fields, 32 of which are required.
How often is an approved contractor list raised?+
A new record is raised once at set up, then whenever an entry is added, changed or retired. Each one is given an ID in the form ACL-2026-000, so it can be traced and referenced from other records.
Which programme does the approved contractor list belong to?+
It is part of Contractor Onboarding and Management. Nobody through the gate without evidence, and performance that feeds the next award.
Can the approved contractor list template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the approved contractor list library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowContractor — contractor management. Prequalification, approval, induction, permits and performance.
Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization