Summary
In short
- A conflict of interest declaration is a record used in KnowComply that records a declared interest that could affect a business decision, and how it will be managed. It is built against ISO 37301 cl.6.2 and forms part of the Ethics, Labour and Anti-Bribery programme.
- Raised on appointment and when circumstances change. Reviewed by the compliance lead.
- The template holds 40 fields across 5 sections.
- Scoring is declarations current, where high is good.
- ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
- It connects to the rest of the library: links Supplier approval, Procurement.
What it is
What it is
What is a conflict of interest declaration?
A conflict of interest declaration is a record used in KnowComply that records a declared interest that could affect a business decision, and how it will be managed. It is built against ISO 37301 cl.6.2 and forms part of the Ethics, Labour and Anti-Bribery programme.
When is a conflict of interest declaration completed?
A conflict of interest declaration is completed at the moment the event happens, rather than reconstructed afterwards. Raised on appointment and when circumstances change.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Ethics, Labour and Anti-Bribery programme and this is one of its steps
- A linked record needs this one to exist: links supplier approval, procurement
Not for
- Code of Conduct Acknowledgement, which records that a worker has read and accepted the code of conduct, at hire and on revision.
- Whistleblowing Report Record, which records a concern raised confidentially about wrongdoing, and how it was handled.
- Modern Slavery and Labour Standards Assessment, which assesses the site and its labour supply chain for forced labour, debt bondage, withheld documents and unlawful deductions.
- Anything outside KnowComply, which belongs in the workspace that owns that process
Standards
What it is built against
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the conflict of interest declaration template based on?+
It is built against ISO 37301 cl.6.2. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the conflict of interest declaration contain?+
There are 5 sections: header, assessment, management, related records, outcome. Together they hold 40 fields, 35 of which are required.
How many conflict of interest declaration records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the conflict of interest declaration belong to?+
It is part of Ethics, Labour and Anti-Bribery, Supplier Onboarding and Lifecycle, Payment and Procurement Fraud Control. A reporting channel people trust, and labour risk assessed where it actually sits.
How is a conflict of interest declaration scored?+
Scoring is declarations current. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the conflict of interest declaration template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the conflict of interest declaration library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowComply — audit and governance. Audit programmes, legal register, management review, risk and certification.
Sources
Sources
- ISO — International Organization for Standardization