Summary
In short
- A contractor documentation audit is an audit used in KnowContractor that audits whether the contractor's records, permits and training evidence are complete and current. It is built against ISO 19011 and forms part of the Contractor Onboarding and Management programme.
- Run yearly per significant contractor. Carried out by the contract owner.
- The template holds 51 fields across 6 sections, with records checked, findings repeating for each entry.
- Scoring is compliance percent, where high is good.
- ISO 19011 is auditing management systems. How to plan, run and report an audit, and how to judge auditor competence. Not certifiable, it is the method.
- It connects to the rest of the library: links Vendor; feeds Finding.
What it is
What it is
What is a contractor documentation audit?
A contractor documentation audit is an audit used in KnowContractor that audits whether the contractor's records, permits and training evidence are complete and current. It is built against ISO 19011 and forms part of the Contractor Onboarding and Management programme.
When is a contractor documentation audit completed?
A contractor documentation audit is completed on the audit schedule, and wherever a finding elsewhere suggests a systemic gap. Run yearly per significant contractor.
When to use it
When to use it, and when not to
This audit is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this audit covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form AUD-2026-000
- You are running the Contractor Onboarding and Management programme and this is one of its steps
- A linked record needs this one to exist: links vendor; feeds finding
Not for
- Contractor Site Safety Audit, which audits a contractor's work on your site against their method statement and your requirements.
- Contractor Equipment Verification, which checks that contractor equipment brought on site is inspected, certified and fit for use.
- Subcontractor Verification Audit, which checks that subcontractors have been vetted to the same standard as the main contractor.
- Anything outside KnowContractor, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 19011Auditing management systems
How to plan, run and report an audit, and how to judge auditor competence. Not certifiable, it is the method.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the contractor documentation audit template based on?+
It is built against ISO 19011. ISO 19011 is auditing management systems. How to plan, run and report an audit, and how to judge auditor competence. Not certifiable, it is the method. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the contractor documentation audit contain?+
There are 6 sections: header, records checked, specific checks, findings, related records, result. Together they hold 51 fields, 39 of which are required.
How often is a contractor documentation audit raised?+
A new record is raised on the audit schedule, and wherever a finding elsewhere suggests a systemic gap. Each one is given an ID in the form AUD-2026-000, so it can be traced and referenced from other records.
Which programme does the contractor documentation audit belong to?+
It is part of Contractor Onboarding and Management. Nobody through the gate without evidence, and performance that feeds the next award.
How is a contractor documentation audit scored?+
Scoring is compliance percent. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the contractor documentation audit template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the contractor documentation audit library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowContractor — contractor management. Prequalification, approval, induction, permits and performance.
Sources
Sources
- ISO 19011 — Auditing management systems
- ISO — International Organization for Standardization