Summary
In short
- A contractor equipment verification is an inspection used in KnowContractor that checks that contractor equipment brought on site is inspected, certified and fit for use. It is built against ISO 45001 cl.8.1.4 and forms part of the Contractor Onboarding and Management programme.
- Run at mobilisation and periodically. Carried out by the contract owner.
- The template holds 49 fields across 5 sections, with equipment repeating for each entry.
- Scoring is pass or fail, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Vendor, Asset.
What it is
What it is
What is a contractor equipment verification?
A contractor equipment verification is an inspection used in KnowContractor that checks that contractor equipment brought on site is inspected, certified and fit for use. It is built against ISO 45001 cl.8.1.4 and forms part of the Contractor Onboarding and Management programme.
When is a contractor equipment verification completed?
A contractor equipment verification is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Run at mobilisation and periodically.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CEV-2026-000
- You are running the Contractor Onboarding and Management programme and this is one of its steps
- A linked record needs this one to exist: links vendor, asset
Not for
- Contractor Site Safety Audit, which audits a contractor's work on your site against their method statement and your requirements.
- Contractor Documentation Audit, which audits whether the contractor's records, permits and training evidence are complete and current.
- Subcontractor Verification Audit, which checks that subcontractors have been vetted to the same standard as the main contractor.
- Anything outside KnowContractor, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the contractor equipment verification template based on?+
It is built against ISO 45001 cl.8.1.4. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the contractor equipment verification contain?+
There are 5 sections: header, equipment, specific categories, related records, result. Together they hold 49 fields, 33 of which are required.
How often is a contractor equipment verification raised?+
A new record is raised on the inspection frequency set in your programme, and again after any change to the asset or area. Each one is given an ID in the form CEV-2026-000, so it can be traced and referenced from other records.
Which programme does the contractor equipment verification belong to?+
It is part of Contractor Onboarding and Management. Nobody through the gate without evidence, and performance that feeds the next award.
How is a contractor equipment verification scored?+
Scoring is pass or fail. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the contractor equipment verification template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the contractor equipment verification library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowContractor — contractor management. Prequalification, approval, induction, permits and performance.
Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization