Summary
In short
- A driver licence verification is a record used in KnowFleet that verifies a driver's licence class, endorsements and status with the issuing authority. It is built against FMCSA 391.25 and forms part of the Fleet and Driver Compliance programme.
- Run at hire and yearly. Carried out by the fleet compliance lead.
- The template holds 38 fields across 3 sections.
- Scoring is pass or fail, where high is good.
- FMCSA 391 is driver qualification. Licensing, medical certification, road testing and driving record review.
- It connects to the rest of the library: links Worker.
What it is
What it is
What is a driver licence verification?
A driver licence verification is a record used in KnowFleet that verifies a driver's licence class, endorsements and status with the issuing authority. It is built against FMCSA 391.25 and forms part of the Fleet and Driver Compliance programme.
When is a driver licence verification completed?
A driver licence verification is completed at the moment the event happens, rather than reconstructed afterwards. Run at hire and yearly.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form DLV-2026-000
- You are running the Fleet and Driver Compliance programme and this is one of its steps
- A linked record needs this one to exist: links worker
Not for
- Driver Qualification File, which holds everything required to prove a driver is qualified, including licence, medical, record of violations and employment history.
- Medical Certificate Record, which holds the driver's medical examiner certificate and its expiry date.
- Motor Vehicle Record Review, which reviews a driver's traffic violation history.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FMCSA 391Driver qualification
Licensing, medical certification, road testing and driving record review.
FMCSAFederal Motor Carrier Safety Administration
The United States commercial road transport regulator.
CSACanadian Standards Association
Canadian consensus standards. Frequently referenced into provincial regulation, which makes them enforceable.
FAQ
Frequently asked questions
What is the driver licence verification template based on?+
It is built against FMCSA 391.25. FMCSA 391 is driver qualification. Licensing, medical certification, road testing and driving record review. FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator.
What sections does the driver licence verification contain?+
There are 3 sections: header, verification, outcome. Together they hold 38 fields, 30 of which are required.
How often is a driver licence verification raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form DLV-2026-000, so it can be traced and referenced from other records.
Which programme does the driver licence verification belong to?+
It is part of Fleet and Driver Compliance. An operator licence position you could defend at an audit tomorrow.
How is a driver licence verification scored?+
Scoring is pass or fail. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the driver licence verification template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the driver licence verification library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FMCSA 391 — Driver qualification
- FMCSA — Federal Motor Carrier Safety Administration
- CSA — Canadian Standards Association