Summary
In short
- A motor vehicle record review is a review used in KnowFleet that reviews a driver's traffic violation history. It is built against FMCSA 391.25 and forms part of the Fleet and Driver Compliance programme.
- Run at hire and yearly. Carried out by the fleet compliance lead.
- The template holds 41 fields across 5 sections, with convictions repeating for each entry.
- Scoring is violation points, where high is bad.
- FMCSA 391 is driver qualification. Licensing, medical certification, road testing and driving record review.
- It connects to the rest of the library: links Worker.
What it is
What it is
What is a motor vehicle record review?
A motor vehicle record review is a review used in KnowFleet that reviews a driver's traffic violation history. It is built against FMCSA 391.25 and forms part of the Fleet and Driver Compliance programme.
When is a motor vehicle record review completed?
A motor vehicle record review is completed at the review interval, and after any trigger event. Run at hire and yearly.
When to use it
When to use it, and when not to
This review is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this review covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form MVR-2026-000
- You are running the Fleet and Driver Compliance programme and this is one of its steps
- A linked record needs this one to exist: links worker
Not for
- Driver Qualification File, which holds everything required to prove a driver is qualified, including licence, medical, record of violations and employment history.
- Driver Licence Verification, which verifies a driver's licence class, endorsements and status with the issuing authority.
- Medical Certificate Record, which holds the driver's medical examiner certificate and its expiry date.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FMCSA 391Driver qualification
Licensing, medical certification, road testing and driving record review.
FMCSAFederal Motor Carrier Safety Administration
The United States commercial road transport regulator.
CSACanadian Standards Association
Canadian consensus standards. Frequently referenced into provincial regulation, which makes them enforceable.
FAQ
Frequently asked questions
What is the motor vehicle record review template based on?+
It is built against FMCSA 391.25. FMCSA 391 is driver qualification. Licensing, medical certification, road testing and driving record review. FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator.
What sections does the motor vehicle record review contain?+
There are 5 sections: header, record contents, convictions, assessment, outcome. Together they hold 41 fields, 32 of which are required.
How often is a motor vehicle record review raised?+
A new record is raised at the review interval, and after any trigger event. Each one is given an ID in the form MVR-2026-000, so it can be traced and referenced from other records.
Which programme does the motor vehicle record review belong to?+
It is part of Fleet and Driver Compliance. An operator licence position you could defend at an audit tomorrow.
How is a motor vehicle record review scored?+
Scoring is violation points. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the motor vehicle record review template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the motor vehicle record review library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FMCSA 391 — Driver qualification
- FMCSA — Federal Motor Carrier Safety Administration
- CSA — Canadian Standards Association