Summary
In short
- An hours of service log review is a review used in KnowFleet that reviews driver hours logs for compliance with driving and rest limits. It is built against FMCSA 395, NSC Standard 9 and forms part of the Fatigue and Shift Work programme.
- Run weekly. Carried out by the fleet compliance lead.
- The template holds 47 fields across 5 sections.
- Scoring is violation count, where high is bad.
- FMCSA 395 is hours of service. Driving and duty hour limits, rest requirements and electronic logging.
- It connects to the rest of the library: links Worker; feeds CAPA.
What it is
What it is
What is an hours of service log review?
An hours of service log review is a review used in KnowFleet that reviews driver hours logs for compliance with driving and rest limits. It is built against FMCSA 395, NSC Standard 9 and forms part of the Fatigue and Shift Work programme.
When is an hours of service log review completed?
An hours of service log review is completed at the review interval, and after any trigger event. Run weekly.
When to use it
When to use it, and when not to
This review is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this review covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form HOS-2026-000
- You are running the Fatigue and Shift Work programme and this is one of its steps
- A linked record needs this one to exist: links worker; feeds capa
Not for
- Hours of Service Violation Record, which records a specific hours of service breach and what was done about it.
- Fatigue Risk Assessment, which assesses fatigue risk from schedules, night driving, trip length and rest quality.
- ELD Malfunction Record, which records a failure of the electronic logging device and how hours were recorded in the meantime.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FMCSA 395Hours of service
Driving and duty hour limits, rest requirements and electronic logging.
FMCSAFederal Motor Carrier Safety Administration
The United States commercial road transport regulator.
NSCNational Safety Council
United States safety body publishing guidance and injury statistics used for benchmarking.
CSACanadian Standards Association
Canadian consensus standards. Frequently referenced into provincial regulation, which makes them enforceable.
FAQ
Frequently asked questions
What is the hours of service log review template based on?+
It is built against FMCSA 395, NSC Standard 9. FMCSA 395 is hours of service. Driving and duty hour limits, rest requirements and electronic logging. FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator.
What sections does the hours of service log review contain?+
There are 5 sections: header, compliance summary, record quality, patterns, outcome. Together they hold 47 fields, 38 of which are required.
How often is an hours of service log review raised?+
A new record is raised at the review interval, and after any trigger event. Each one is given an ID in the form HOS-2026-000, so it can be traced and referenced from other records.
Which programme does the hours of service log review belong to?+
It is part of Fatigue and Shift Work, Fleet and Driver Compliance. Fatigue treated as a designed risk rather than an individual failing.
How is an hours of service log review scored?+
Scoring is violation count. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the hours of service log review template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the hours of service log review library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FMCSA 395 — Hours of service
- FMCSA — Federal Motor Carrier Safety Administration
- NSC — National Safety Council
- CSA — Canadian Standards Association