Summary
In short
- An hours of service violation record is a record used in KnowFleet that records a specific hours of service breach and what was done about it. It is built against FMCSA 395 and forms part of the Fatigue and Shift Work programme.
- Raised when a violation is identified. Completed by the fleet compliance lead.
- The template holds 49 fields across 5 sections.
- Scoring is severity band, where high is bad.
- FMCSA 395 is hours of service. Driving and duty hour limits, rest requirements and electronic logging.
- It connects to the rest of the library: links Worker; feeds RCA.
What it is
What it is
What is an hours of service violation record?
An hours of service violation record is a record used in KnowFleet that records a specific hours of service breach and what was done about it. It is built against FMCSA 395 and forms part of the Fatigue and Shift Work programme.
When is an hours of service violation record completed?
An hours of service violation record is completed at the moment the event happens, rather than reconstructed afterwards. Raised when a violation is identified.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form HOSV-2026-000
- You are running the Fatigue and Shift Work programme and this is one of its steps
- A linked record needs this one to exist: links worker; feeds rca
Not for
- Hours of Service Log Review, which reviews driver hours logs for compliance with driving and rest limits.
- Fatigue Risk Assessment, which assesses fatigue risk from schedules, night driving, trip length and rest quality.
- ELD Malfunction Record, which records a failure of the electronic logging device and how hours were recorded in the meantime.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FMCSA 395Hours of service
Driving and duty hour limits, rest requirements and electronic logging.
FMCSAFederal Motor Carrier Safety Administration
The United States commercial road transport regulator.
CSACanadian Standards Association
Canadian consensus standards. Frequently referenced into provincial regulation, which makes them enforceable.
FAQ
Frequently asked questions
What is the hours of service violation record template based on?+
It is built against FMCSA 395. FMCSA 395 is hours of service. Driving and duty hour limits, rest requirements and electronic logging. FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator.
What sections does the hours of service violation record contain?+
There are 5 sections: header, detail, circumstances, related records, response. Together they hold 49 fields, 35 of which are required.
How often is an hours of service violation record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form HOSV-2026-000, so it can be traced and referenced from other records.
Which programme does the hours of service violation record belong to?+
It is part of Fatigue and Shift Work, Fleet and Driver Compliance. Fatigue treated as a designed risk rather than an individual failing.
How is an hours of service violation record scored?+
Scoring is severity band. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the hours of service violation record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the hours of service violation record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FMCSA 395 — Hours of service
- FMCSA — Federal Motor Carrier Safety Administration
- CSA — Canadian Standards Association