Summary
In short
- An overtime authorisation is a record used in KnowOps that authorises hours beyond the planned shift, with the reason and the cumulative position for that person. It is built against HSE fatigue index and forms part of the Shift Management programme.
- Raised before the overtime is worked. Approved by the manager.
- The template holds 47 fields across 4 sections.
- Scoring is overtime within limits, where high is good.
- HSE fatigue index is hSE fatigue and risk index. A tool scoring a shift pattern for fatigue and risk.
- It connects to the rest of the library: links Manning Plan and Fatigue Screening.
What it is
What it is
What is an overtime authorisation?
An overtime authorisation is a record used in KnowOps that authorises hours beyond the planned shift, with the reason and the cumulative position for that person. It is built against HSE fatigue index and forms part of the Shift Management programme.
When is an overtime authorisation completed?
An overtime authorisation is completed at the moment the event happens, rather than reconstructed afterwards. Raised before the overtime is worked.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Shift Management programme and this is one of its steps
- A linked record needs this one to exist: links manning plan and fatigue screening
Not for
- Operations Shift Handover, which passes the state of the operation from one shift to the next, covering what ran, what broke, what is held and what the next shift must know.
- Shift Start Up Check, which confirms the area, the people and the equipment are ready before the shift starts producing.
- Manning and Labour Plan, which sets who is working where for a shift, against the competencies each position requires.
- Anything outside KnowOps, which belongs in the workspace that owns that process
Standards
What it is built against
HSE fatigue indexHSE fatigue and risk index
A tool scoring a shift pattern for fatigue and risk.
HSEHealth and Safety Executive
The British workplace safety regulator, whose guidance is widely used internationally.
FAQ
Frequently asked questions
What is the overtime authorisation template based on?+
It is built against HSE fatigue index. HSE fatigue index is hSE fatigue and risk index. A tool scoring a shift pattern for fatigue and risk. HSE is health and Safety Executive. The British workplace safety regulator, whose guidance is widely used internationally.
What sections does the overtime authorisation contain?+
There are 4 sections: header, fatigue position, alternatives, outcome. Together they hold 47 fields, 39 of which are required.
How many overtime authorisation records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the overtime authorisation belong to?+
It is part of Shift Management. Known problems crossing the handover, and nobody placed on a position they are not signed off for.
How is an overtime authorisation scored?+
Scoring is overtime within limits. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the overtime authorisation template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the overtime authorisation library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowOps — frontline execution. Shift handover, production control, daily management, worker lifecycle and improvement.
Sources
Sources
- HSE fatigue index — HSE fatigue and risk index
- HSE — Health and Safety Executive