Summary
In short
- A shift and crew register is a register used in General that holds the shift pattern and crew structure for each area, so records can be grouped by the team that actually did the work. It is built against ISO 45001 cl.5.4 and forms part of the Fatigue and Shift Work programme.
- Set up once and updated when patterns change. Maintained by HR with production.
- The template holds 32 fields across 4 sections, with shifts repeating for each entry.
- Scoring is coverage complete, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: feeds Competency matrix, Fatigue screening.
What it is
What it is
What is a shift and crew register?
A shift and crew register is a register used in General that holds the shift pattern and crew structure for each area, so records can be grouped by the team that actually did the work. It is built against ISO 45001 cl.5.4 and forms part of the Fatigue and Shift Work programme.
When is a shift and crew register completed?
A shift and crew register is completed once at set up, then whenever an entry is added, changed or retired. Set up once and updated when patterns change.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CREW-2026-000
- You are running the Fatigue and Shift Work programme and this is one of its steps
- A linked record needs this one to exist: feeds competency matrix, fatigue screening
Not for
- Site and Location Register, which holds every site, building, area and zone your organisation operates.
- Asset Register, which holds every piece of equipment, machine, vehicle and tool you track.
- Worker Profile, which holds a record for each worker, including role, department, site and start date.
- Anything outside General, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the shift and crew register template based on?+
It is built against ISO 45001 cl.5.4. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the shift and crew register contain?+
There are 4 sections: header, shifts, related records, coverage. Together they hold 32 fields, 23 of which are required.
How often is a shift and crew register raised?+
A new record is raised once at set up, then whenever an entry is added, changed or retired. Each one is given an ID in the form CREW-2026-000, so it can be traced and referenced from other records.
Which programme does the shift and crew register belong to?+
It is part of Fatigue and Shift Work, Master Data and Foundations, Shift Management. Fatigue treated as a designed risk rather than an individual failing.
How is a shift and crew register scored?+
Scoring is coverage complete. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the shift and crew register template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the shift and crew register library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in General — control tower. The orchestration layer. Registries and engines every other workspace reads from.
Meet General→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization