Summary
In short
- A chemical and substance register is a register used in General that lists every chemical and hazardous substance held on site, with quantity, location and hazard class. It is built against WHMIS 2015, OSHA 1910.1200 and forms part of the Chemical Safety and WHMIS programme.
- Updated whenever a new product arrives or an old one is removed. Completed by the person responsible for chemical management.
- The template holds 24 fields across 4 sections.
- OSHA 1910.1200 is hazard communication. The United States right to know standard. Labels, safety data sheets and worker training on chemical hazards.
- It connects to the rest of the library: referenced by KnowSafe, KnowHealth, KnowEnviro.
What it is
What it is
What is a chemical and substance register?
A chemical and substance register is a register used in General that lists every chemical and hazardous substance held on site, with quantity, location and hazard class. It is built against WHMIS 2015, OSHA 1910.1200 and forms part of the Chemical Safety and WHMIS programme.
When is a chemical and substance register completed?
A chemical and substance register is completed once at set up, then whenever an entry is added, changed or retired. Updated whenever a new product arrives or an old one is removed.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Chemical Safety and WHMIS programme and this is one of its steps
- A linked record needs this one to exist: referenced by knowsafe, knowhealth, knowenviro
Not for
- Site and Location Register, which holds every site, building, area and zone your organisation operates.
- Asset Register, which holds every piece of equipment, machine, vehicle and tool you track.
- Worker Profile, which holds a record for each worker, including role, department, site and start date.
- Anything outside General, which belongs in the workspace that owns that process
Standards
What it is built against
OSHA 1910.1200Hazard communication
The United States right to know standard. Labels, safety data sheets and worker training on chemical hazards.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
WHMIS 2015Workplace Hazardous Materials Information System
Canada's chemical hazard communication system, aligned to GHS. Sixteen section data sheets, labels and training.
WHMISWorkplace Hazardous Materials Information System
Canada's chemical hazard communication system covering labels, data sheets and worker education.
FAQ
Frequently asked questions
What is the chemical and substance register template based on?+
It is built against WHMIS 2015, OSHA 1910.1200. OSHA 1910.1200 is hazard communication. The United States right to know standard. Labels, safety data sheets and worker training on chemical hazards. OSHA is occupational Safety and Health Administration. The United States workplace safety regulator. Its standards are law where they apply.
What sections does the chemical and substance register contain?+
There are 4 sections: identification, hazard information, storage and use, related records. Together they hold 24 fields, 13 of which are required.
How many chemical and substance register records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the chemical and substance register belong to?+
It is part of Chemical Safety and WHMIS, Master Data and Foundations. Every substance has a sixteen section sheet, an assessment, a label and a spill response.
Can the chemical and substance register template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the chemical and substance register library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in General — control tower. The orchestration layer. Registries and engines every other workspace reads from.
Meet General→Sources
Sources
- OSHA 1910.1200 — Hazard communication
- OSHA — Occupational Safety and Health Administration
- WHMIS 2015 — Workplace Hazardous Materials Information System
- WHMIS — Workplace Hazardous Materials Information System