Summary
In short
- A chemical inventory record is a register used in KnowSafe that records what chemicals are held where, in what quantity and in what container. It is built against WHMIS 2015, OSHA 1910.1200 and forms part of the Chemical Safety and WHMIS programme.
- Updated when stock changes and verified quarterly. Completed by the area owner.
- The template holds 34 fields across 4 sections, with products held repeating for each entry.
- OSHA 1910.1200 is hazard communication. The United States right to know standard. Labels, safety data sheets and worker training on chemical hazards.
- It connects to the rest of the library: links Substance Register, Site.
What it is
What it is
What is a chemical inventory record?
A chemical inventory record is a register used in KnowSafe that records what chemicals are held where, in what quantity and in what container. It is built against WHMIS 2015, OSHA 1910.1200 and forms part of the Chemical Safety and WHMIS programme.
When is a chemical inventory record completed?
A chemical inventory record is completed once at set up, then whenever an entry is added, changed or retired. Updated when stock changes and verified quarterly.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form SUB-2026-000
- You are running the Chemical Safety and WHMIS programme and this is one of its steps
- A linked record needs this one to exist: links substance register, site
Not for
- Safety Data Sheet Review, which checks each safety data sheet is current, complete and available to the people who use the product.
- Chemical Risk Assessment, which assesses the risk of using a chemical for a specific task, covering exposure route, quantity, ventilation and PPE.
- Chemical Storage Compatibility Check, which checks that stored chemicals are separated correctly so incompatible products cannot mix.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
OSHA 1910.1200Hazard communication
The United States right to know standard. Labels, safety data sheets and worker training on chemical hazards.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
WHMIS 2015Workplace Hazardous Materials Information System
Canada's chemical hazard communication system, aligned to GHS. Sixteen section data sheets, labels and training.
WHMISWorkplace Hazardous Materials Information System
Canada's chemical hazard communication system covering labels, data sheets and worker education.
FAQ
Frequently asked questions
What is the chemical inventory record template based on?+
It is built against WHMIS 2015, OSHA 1910.1200. OSHA 1910.1200 is hazard communication. The United States right to know standard. Labels, safety data sheets and worker training on chemical hazards. OSHA is occupational Safety and Health Administration. The United States workplace safety regulator. Its standards are law where they apply.
What sections does the chemical inventory record contain?+
There are 4 sections: header, products held, related records, reconciliation. Together they hold 34 fields, 27 of which are required.
How often is a chemical inventory record raised?+
A new record is raised once at set up, then whenever an entry is added, changed or retired. Each one is given an ID in the form SUB-2026-000, so it can be traced and referenced from other records.
Which programme does the chemical inventory record belong to?+
It is part of Chemical Safety and WHMIS. Every substance has a sixteen section sheet, an assessment, a label and a spill response.
Can the chemical inventory record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the chemical inventory record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- OSHA 1910.1200 — Hazard communication
- OSHA — Occupational Safety and Health Administration
- WHMIS 2015 — Workplace Hazardous Materials Information System
- WHMIS — Workplace Hazardous Materials Information System