Summary
In short
- A vendor and contractor register is a register used in General that holds every supplier, contractor and service provider you work with, including their status and approval level. It is built against ISO 45001 cl.8.1.4 and forms part of the Supplier Quality Assurance programme.
- Created at setup and updated as relationships begin or end. Completed by procurement or an administrator.
- The template holds 18 fields across 3 sections.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: referenced by KnowContractor, KnowQuality.
What it is
What it is
What is a vendor and contractor register?
A vendor and contractor register is a register used in General that holds every supplier, contractor and service provider you work with, including their status and approval level. It is built against ISO 45001 cl.8.1.4 and forms part of the Supplier Quality Assurance programme.
When is a vendor and contractor register completed?
A vendor and contractor register is completed once at set up, then whenever an entry is added, changed or retired. Created at setup and updated as relationships begin or end.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Supplier Quality Assurance programme and this is one of its steps
- A linked record needs this one to exist: referenced by knowcontractor, knowquality
Not for
- Site and Location Register, which holds every site, building, area and zone your organisation operates.
- Asset Register, which holds every piece of equipment, machine, vehicle and tool you track.
- Worker Profile, which holds a record for each worker, including role, department, site and start date.
- Anything outside General, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the vendor and contractor register template based on?+
It is built against ISO 45001 cl.8.1.4. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the vendor and contractor register contain?+
There are 3 sections: identification, contact, approval and review. Together they hold 18 fields, 8 of which are required.
How many vendor and contractor register records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the vendor and contractor register belong to?+
It is part of Supplier Quality Assurance, Contractor Onboarding and Management, Master Data and Foundations. Approved suppliers with evidence, and rejections that actually change behaviour.
Can the vendor and contractor register template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the vendor and contractor register library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in General — control tower. The orchestration layer. Registries and engines every other workspace reads from.
Meet General→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization