Summary
In short
- A regulatory change record is a record used in KnowComply that records a change in law or regulation and what it means for you. It is built against ISO 45001 cl.6.1.3 and forms part of the Management System Governance programme.
- Raised when a change is identified. Completed by the compliance lead.
- The template holds 47 fields across 4 sections.
- Scoring is impact band, where high is bad.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Legal Register; feeds MOC.
What it is
What it is
What is a regulatory change record?
A regulatory change record is a record used in KnowComply that records a change in law or regulation and what it means for you. It is built against ISO 45001 cl.6.1.3 and forms part of the Management System Governance programme.
When is a regulatory change record completed?
A regulatory change record is completed at the moment the event happens, rather than reconstructed afterwards. Raised when a change is identified.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form RCH-2026-000
- You are running the Management System Governance programme and this is one of its steps
- A linked record needs this one to exist: links legal register; feeds moc
Not for
- Legal and Other Requirements Register, which lists every law, regulation, permit and commitment that applies to your operation.
- Compliance Obligation Assessment, which assesses how each legal requirement applies to you and what you do to meet it.
- Compliance Evaluation Record, which records the periodic evaluation of whether you actually comply with each obligation.
- Anything outside KnowComply, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the regulatory change record template based on?+
It is built against ISO 45001 cl.6.1.3. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the regulatory change record contain?+
There are 4 sections: header, the change, impact assessment, implementation. Together they hold 47 fields, 35 of which are required.
How often is a regulatory change record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form RCH-2026-000, so it can be traced and referenced from other records.
Which programme does the regulatory change record belong to?+
It is part of Management System Governance. One integrated system rather than four running in parallel and exhausting the same people.
How is a regulatory change record scored?+
Scoring is impact band. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the regulatory change record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the regulatory change record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowComply — audit and governance. Audit programmes, legal register, management review, risk and certification.
Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization