Summary
In short
- A roadside inspection record is a record used in KnowFleet that records a roadside inspection by an enforcement officer, including any violations and out of service orders. It is built against FMCSA CSA, CVSA and forms part of the Fleet and Driver Compliance programme.
- Completed after the inspection by the driver. Reviewed by the fleet manager.
- The template holds 57 fields across 5 sections, with violations repeating for each entry.
- Scoring is violation count, where high is bad.
- FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator.
- It connects to the rest of the library: links Asset, Worker; feeds CAPA.
What it is
What it is
What is a roadside inspection record?
A roadside inspection record is a record used in KnowFleet that records a roadside inspection by an enforcement officer, including any violations and out of service orders. It is built against FMCSA CSA, CVSA and forms part of the Fleet and Driver Compliance programme.
When is a roadside inspection record completed?
A roadside inspection record is completed at the moment the event happens, rather than reconstructed afterwards. Completed after the inspection by the driver.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form RSI-2026-000
- You are running the Fleet and Driver Compliance programme and this is one of its steps
- A linked record needs this one to exist: links asset, worker; feeds capa
Not for
- Driver Vehicle Inspection Report, which the pre-trip and post-trip inspection a driver completes on a commercial vehicle.
- Annual Vehicle Inspection, which the yearly statutory inspection of a commercial vehicle.
- Trailer Inspection, which checks trailer coupling, brakes, lights, tyres, doors and structure.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FMCSAFederal Motor Carrier Safety Administration
The United States commercial road transport regulator.
CVSACommercial Vehicle Safety Alliance
The out of service criteria used at roadside inspections across North America.
CSACanadian Standards Association
Canadian consensus standards. Frequently referenced into provincial regulation, which makes them enforceable.
FAQ
Frequently asked questions
What is the roadside inspection record template based on?+
It is built against FMCSA CSA, CVSA. FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator. CVSA is commercial Vehicle Safety Alliance. The out of service criteria used at roadside inspections across North America.
What sections does the roadside inspection record contain?+
There are 5 sections: header, areas checked, violations, outcome, follow up. Together they hold 57 fields, 37 of which are required.
How often is a roadside inspection record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form RSI-2026-000, so it can be traced and referenced from other records.
Which programme does the roadside inspection record belong to?+
It is part of Fleet and Driver Compliance. An operator licence position you could defend at an audit tomorrow.
How is a roadside inspection record scored?+
Scoring is violation count. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the roadside inspection record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the roadside inspection record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FMCSA — Federal Motor Carrier Safety Administration
- CVSA — Commercial Vehicle Safety Alliance
- CSA — Canadian Standards Association