Summary
In short
- A sprinkler system inspection is an inspection used in KnowSafe that checks sprinkler heads, valves, gauges and clearance below heads. It is built against NFPA 25 and forms part of the Emergency Preparedness programme.
- Run monthly and quarterly depending on component. Carried out by facilities or a specialist contractor.
- The template holds 39 fields across 5 sections.
- Scoring is percent with knockout items, where high is good.
- NFPA is national Fire Protection Association. Fire and electrical safety codes. NFPA 70E covers arc flash, NFPA 25 water based fire protection.
- It connects to the rest of the library: links Asset, Vendor.
What it is
What it is
What is a sprinkler system inspection?
A sprinkler system inspection is an inspection used in KnowSafe that checks sprinkler heads, valves, gauges and clearance below heads. It is built against NFPA 25 and forms part of the Emergency Preparedness programme.
When is a sprinkler system inspection completed?
A sprinkler system inspection is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Run monthly and quarterly depending on component.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form INSP-2026-000
- You are running the Emergency Preparedness programme and this is one of its steps
- A linked record needs this one to exist: links asset, vendor
Not for
- Fire Extinguisher Inspection, which checks each extinguisher is present, charged, unobstructed and within service date.
- Fire Alarm System Check, which records testing of detection, sounders and panel function.
- Hot Work Fire Watch Log, which records the fire watch kept during and after hot work, including the time the watch ended.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
NFPANational Fire Protection Association
Fire and electrical safety codes. NFPA 70E covers arc flash, NFPA 25 water based fire protection.
FAQ
Frequently asked questions
What is the sprinkler system inspection template based on?+
It is built against NFPA 25. NFPA is national Fire Protection Association. Fire and electrical safety codes. NFPA 70E covers arc flash, NFPA 25 water based fire protection.
What sections does the sprinkler system inspection contain?+
There are 5 sections: header, control valves and gauges, heads and coverage, related records, result. Together they hold 39 fields, 30 of which are required.
How often is a sprinkler system inspection raised?+
A new record is raised on the inspection frequency set in your programme, and again after any change to the asset or area. Each one is given an ID in the form INSP-2026-000, so it can be traced and referenced from other records.
Which programme does the sprinkler system inspection belong to?+
It is part of Emergency Preparedness. Tested arrangements for evacuation, fire, spill, medical and ammonia release, with contractors counted.
How is a sprinkler system inspection scored?+
Scoring is percent with knockout items. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the sprinkler system inspection template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the sprinkler system inspection library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- NFPA — National Fire Protection Association