Vendor Master — vendors, planning rates & details

Find any supplier and the warehouses it ships from, see which prepaid lanes still need a planning rate, and track contact with suppliers until the rates come in.

4 min read Real product screens

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Vendor Master, under Master in the Supply Chain sidebar, has two tabs. Vendors lists every supplier you buy from: one per ESN, your corporate vendor number, with all its vendor numbers and ship-from warehouses. Planning Rates shows which suppliers' prepaid lanes still need a planning rate, and who has been asked for one.

In this article

Open Vendors under Master

In the Supply Chain sidebar, open Master › Vendors. The Vendors and Planning Rates tabs sit under the page title. The top right shows the Distribution Centers filter, how many records are waiting to come in from your source system, and the date the data is current as of.

Read the Vendors summary cards

Three cards summarise your supplier base.

Total Suppliers — Companies you buy from, one per ESN, with how many vendor numbers they hold between them and the average per supplier.
States Covered — The states goods ship from, not where suppliers have their head offices.
Total POs — Purchase orders raised on these suppliers, and the average per supplier.

Find a supplier

Type in Search to filter by vendor, supplier, name, ship-from, buyer, PO or item. Use Columns to choose which columns are shown and Group by to group rows (by Supplier by default). Each row shows the ESN, Supplier Name, Vendor Nos, Primary Ship-From, address and Total POs. A + more chip means the supplier has more vendor numbers or ship-from warehouses than are shown.

Open the Supplier Detail

Select an ESN to open Supplier Detail. The header shows the ESN and name, with Ask Ella and View Linked Data at the top right. Below the header, the supplier's main vendor number and ESN appear first.

Vendor Info — The ESN, every vendor number (flagging any with no delivery in 12 months), the primary buyer and the total purchase orders.
Address — The supplier's address line, city, state and zip code.

See where it ships from

Ship From names the primary warehouse or 3PL and the total number of warehouses used. All Ship-From Warehouses lists each one with its address, city and state, and how many vendor numbers and POs it covers.

Track contact and request rates

Under Conversion, Contacts shows the supplier's contact status. Change it from the dropdown, select Add a contact, or select Mark Do Not Contact to stop the supplier being asked. Once the supplier has been contacted, you'll see when it was last asked and last answered, who the analyst is, any note, and its contacts. Rate requests lists the requests sent; select Request rates from the supplier to send one.

Open Planning Rates

Select the Planning Rates tab. Its three cards show where rates stand.

Suppliers — Suppliers with a delivery in the last 12 months, split into prepaid only, own-hauled only and both. Also shows how many have a rate on every active lane.
Waiting for review — Rates from a supplier's answer or your Freight Allowances form that no reviewer has decided on yet.
Stale rates — Suppliers with a rate confirmed (or started) longer ago than the chosen number of days.

Filter by status

The status pills narrow the list: All, Needs rates, Stale, To review and Do Not Contact, each with its count. The text under the pills explains exactly what the selected filter counts. For example, Needs rates counts suppliers with an active prepaid lane that has no planning rate on file. Your rate card alone doesn't count, and neither does having contacted them.

Read each supplier's rate coverage

Search by supplier, ESN or vendor number. Set Transport (for example Prepaid lanes only) and Stale after (for example 365 days). Each row shows the following.

Annual prepaid cases — The supplier's yearly prepaid volume. The list is sorted by it, largest first.
Active lanes — How many lanes are active, and across how many DCs.
Lanes rated — A badge (Some lanes rated, Rate card only, Stale or No rate), a progress bar, and how many lanes are rated, on the rate card only or without a rate.
Contact — Contacted and replied, contacted with no reply, or not contacted, with the date last asked.
To review — How many of the supplier's rates are waiting for review.

Ask Ella or view linked data

Every Supplier Detail has Ask Ella and View Linked Data at the top right, as on every Supply Chain record, so you can ask about the supplier or see the records linked to it.

Why it matters

Freight planning is only as good as the rates behind it. With every supplier's warehouses, contact history and rate coverage in one place, planners can see which lanes still need a rate, chase the suppliers that haven't replied, and keep rates from going stale.

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