Summary
In short
- A 5s audit is an audit used in KnowOps that scores an area against sort, set in order, shine, standardise and sustain. It is built against ISO 45001 cl.8.1 and forms part of the Daily Management System programme.
- Run per zone on a schedule. Carried out by the zone owner with an independent scorer.
- The template holds 59 fields across 7 sections.
- Scoring is zone score, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Housekeeping Inspection and Zone Ownership.
What it is
What it is
What is a 5s audit?
A 5s audit is an audit used in KnowOps that scores an area against sort, set in order, shine, standardise and sustain. It is built against ISO 45001 cl.8.1 and forms part of the Daily Management System programme.
When is a 5s audit completed?
A 5s audit is completed on the audit schedule, and wherever a finding elsewhere suggests a systemic gap. Run per zone on a schedule.
When to use it
When to use it, and when not to
This audit is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this audit covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Daily Management System programme and this is one of its steps
- A linked record needs this one to exist: links housekeeping inspection and zone ownership
Not for
- Visual Management Check, which checks that the boards, markings, labels and signals in an area are current, correct and actually used.
- Standard Work Verification, which watches a task being done and compares it with the standard, recording where and why they differ.
- Zone Ownership Record, which assigns every square metre of the site to a named owner, with what that ownership includes.
- Anything outside KnowOps, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the 5s audit template based on?+
It is built against ISO 45001 cl.8.1. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the 5s audit contain?+
There are 7 sections: header, sort, set in order, shine and standardise, sustain, related records, outcome. Together they hold 59 fields, 50 of which are required.
How many 5s audit records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the 5s audit belong to?+
It is part of Daily Management System. Actions with owners and dates that survive the board being wiped.
How is a 5s audit scored?+
Scoring is zone score. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the 5s audit template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the 5s audit library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowOps — frontline execution. Shift handover, production control, daily management, worker lifecycle and improvement.
Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization