Summary
In short
- An artwork approval record is a record used in KnowQuality that records approval of new or amended artwork before it is printed, with each checker named. It is built against BRCGS cl.5.2 and forms part of the Allergen Management programme.
- Raised on every artwork change. Approved by technical, marketing and, where required, the customer.
- The template holds 47 fields across 4 sections.
- Scoring is approvals complete, where high is good.
- BRCGS is brand Reputation Compliance Global Standards. A family of GFSI recognised certification schemes covering food, packaging and storage and distribution.
- It connects to the rest of the library: links Product register, Change control.
What it is
What it is
What is an artwork approval record?
An artwork approval record is a record used in KnowQuality that records approval of new or amended artwork before it is printed, with each checker named. It is built against BRCGS cl.5.2 and forms part of the Allergen Management programme.
When is an artwork approval record completed?
An artwork approval record is completed at the moment the event happens, rather than reconstructed afterwards. Raised on every artwork change.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Allergen Management programme and this is one of its steps
- A linked record needs this one to exist: links product register, change control
Not for
- Label Verification Record, which verifies that the label on the line matches the specification for that product, covering allergens, claims, dates and barcodes.
- Date Coding Verification, which verifies date and batch coding is present, legible, correct and in the right position.
- Packaging Material Inspection, which inspects incoming packaging for damage, contamination, correct print and food contact compliance.
- Anything outside KnowQuality, which belongs in the workspace that owns that process
Standards
What it is built against
BRCGSBrand Reputation Compliance Global Standards
A family of GFSI recognised certification schemes covering food, packaging and storage and distribution.
BRCBRCGS Global Standard for Food Safety
The earlier name for BRCGS. Clause numbers refer to the food safety standard.
FAQ
Frequently asked questions
What is the artwork approval record template based on?+
It is built against BRCGS cl.5.2. BRCGS is brand Reputation Compliance Global Standards. A family of GFSI recognised certification schemes covering food, packaging and storage and distribution. BRC is bRCGS Global Standard for Food Safety. The earlier name for BRCGS. Clause numbers refer to the food safety standard.
What sections does the artwork approval record contain?+
There are 4 sections: header, technical check, practical check, approval. Together they hold 47 fields, 32 of which are required.
How many artwork approval record records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the artwork approval record belong to?+
It is part of Allergen Management, Labelling and Packaging. Undeclared allergen risk controlled at the four points it actually arises.
How is an artwork approval record scored?+
Scoring is approvals complete. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the artwork approval record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the artwork approval record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowQuality — quality and food safety. HACCP, nonconformance, traceability, laboratory and customer complaints.
Sources
Sources
- BRCGS — Brand Reputation Compliance Global Standards
- BRC — BRCGS Global Standard for Food Safety