Summary
In short
- A certificate of analysis review is a review used in KnowQuality that checks the certificate supplied with a material against the agreed specification. It is built against ISO 9001 cl.8.4.3 and forms part of the Allergen Management programme.
- Run on each delivery that requires one. Carried out by the receiving inspector.
- The template holds 38 fields across 5 sections, with results against specification repeating for each entry.
- Scoring is pass or fail, where high is good.
- ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable.
- It connects to the rest of the library: links Vendor, Spec.
What it is
What it is
What is a certificate of analysis review?
A certificate of analysis review is a review used in KnowQuality that checks the certificate supplied with a material against the agreed specification. It is built against ISO 9001 cl.8.4.3 and forms part of the Allergen Management programme.
When is a certificate of analysis review completed?
A certificate of analysis review is completed at the review interval, and after any trigger event. Run on each delivery that requires one.
When to use it
When to use it, and when not to
This review is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this review covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form COA-2026-000
- You are running the Allergen Management programme and this is one of its steps
- A linked record needs this one to exist: links vendor, spec
Not for
- Supplier Approval Record, which records the decision to approve a new supplier, with the evidence behind it.
- Supplier Questionnaire, which collects information about a supplier's systems, certifications and controls.
- Supplier Audit, which audits a supplier's site against your requirements.
- Anything outside KnowQuality, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 9001Quality management systems
The international standard for consistently meeting customer and regulatory requirements. Certifiable.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the certificate of analysis review template based on?+
It is built against ISO 9001 cl.8.4.3. ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the certificate of analysis review contain?+
There are 5 sections: header, document check, results against specification, verification, outcome. Together they hold 38 fields, 30 of which are required.
How often is a certificate of analysis review raised?+
A new record is raised at the review interval, and after any trigger event. Each one is given an ID in the form COA-2026-000, so it can be traced and referenced from other records.
Which programme does the certificate of analysis review belong to?+
It is part of Allergen Management, Supplier Quality Assurance. Undeclared allergen risk controlled at the four points it actually arises.
How is a certificate of analysis review scored?+
Scoring is pass or fail. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the certificate of analysis review template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the certificate of analysis review library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowQuality — quality and food safety. HACCP, nonconformance, traceability, laboratory and customer complaints.
Sources
Sources
- ISO 9001 — Quality management systems
- ISO — International Organization for Standardization